Board Minutes Archive

1. CALL TO ORDER, ESTABLISH QUORUM. Doug called the meeting to order at 5:05 p.m. at Lake Murray Tennis Club. He indicated that there was a quorum.
Board members:
Present: Douglas Goodall (President), Terry Ouellette (Vice President), Marty Sterling (Treasurer), Nira Lipovsky (Secretary), Lisa Serrano (Membership), Diane Bailey (Premises), Ken Schiermeyer (Social), Kathy Emmerson (Manager), and Donn Goss (Past President).
Absent: Len Packard (Head Pro) and Debi Adcock (Leagues and Tournaments).
Guests: Marcus Serrano. Marcus left the meeting at about 5:34 p.m.

2. CONSIDERATION OF THE JULY 15, 2009 MINUTES. MOTION TO APPROVE. TERRY MOVED, SECONDED BY DIANE, TO APPROVE THE JULY 15, 2009 BOARD MINUTES. THE MOTION PASSED.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR JULY, 2009, WHICH WERE E-MAILED TO THE BOARD BY VIKI AND MARTY. Marty said that a CD is coming due soon. The Board agreed to roll it over. Marty discussed the balances in checking, in CDs and the money market account. There is $146,000 available to build new courts. Marty advised that the new signers on the checking account need to go in personally and sign the signature card. He said that we have been spending lots of money, and he reminded the Board that he needs the receipts for this. He talked about keeping spending down. There was discussion about what has been spent such as copying expense and wood bought at Home Depot. It was agreed that the Club is doing all right financially. Donn said that Helen Taylor has belonged to the Club for approximately 25 years. Gordon Taylor died shortly after his memorial bench was dedicated. Helen wants to get a plaque on Gordon’s bench and Donn agreed to do this. Donn moved to put a plaque on the bench for Helen Gordon, who is a Club member. The cost will probably be approximately $40. There was some discussion about memorial benches. We would rather have other things for the Club besides benches. Marty moved, seconded by Terry, to put a plaque on Gordon Taylor’s bench for Helen Gordon, who is a Club member. The motion passed.

4. REPORTS.

A. Head Pro. Len Packard. Lenny was absent. (Please see attached Report e-mailed to the Board at an earlier date.)

B. Membership. Lisa Serrano. Lisa, in response to Donn’s question, said that we are close to the same number of members that we had last year and that amount will grow. Juniors tend to join in the summer. (Please see attached Report e-mailed to the Board at an earlier date.)

C. Leagues and Tournaments. Debi Adcock. Debi was absent. Kathy reported that Heidi Caccamise is replacing Patty Jacobs as captain of the 4.0 World Team tennis team. The name of the team is Aces Wild and the team needs Board approval to play. Lisa moved, seconded by Terry, to approve the Aces Wild 4.0 World Team tennis team. The motion passed. *

D. Social. Ken Schiermeyer. Ken said that he had nothing to report. He said that Helix is having a fundraiser, and he will attend to see how it goes.

E. Premises. Diane Bailey. Diane said that right now they are just watering. She said that she might be asking for money to plant in October. Kathy said that the trees by Court 1 need pruned. Diane will look into getting someone to do the pruning. The trees had been cut down and have grown back. We need to get them pruned before they get too big. It is possible that Terry may take care of the pruning. Courts 2 and 4 also have tree problems. We need someone with a truck to do this. Donn said that he will ask Don Stevenson to help. It might cost $12 for the dump fee. The City gave us sprinkler heads on and they need to be installed and adjusted. There was discussion about what to do about watering, sprinkers and the lawn. Donn volunteered to change the sprinkler heads. Donn said that Aleta is concerned about the railing on the ramp to the clubhouse. He said that the railing for the handicapped has to be round. There was additional discussion regarding this problem. It was agreed that we have the paint for the railing. Kathy will tell Aleta about the paint.

F. Management. Dan and Kathy Emerson. Kathy said that we were told by the City that we cannot wash the courts now. However, we can spot clean things like bird dropping. She will post the letter she received from the City so the members will be informed. Industrial water broom. Doug said that an industrial water broom with a 4-foot nozzle might be what we need for the courts. The broom has high pressure and uses 75% less water. Terry moved, seconded by Lisa, that the Club purchase an industrial water broom for an amount up to $500. The motion passed. Kathy said she will post a notice about the broom on the sandwich board. Patrick Henry High School Girls Team. Kathy said that she received a letter from Karen Ronney requesting that the team be permitted to use Club courts for their team matches and for practice sessions. Terry moved, seconded by Marty, that the Board approve the use of Club courts by Patrick Henry High School Girls Team for the fall season. The motion passed. New Emmo employee. The new Emmo employee is Erin Slaughter, Sean’s sister. Ball Machine. The ball machine is broken. The machine can be shipped to the East Coast for repair for a cost of $125. Kathy is having a Court Tech employee come out to the Club and look at the machine to see if they can make the repair. (Please see attached Management Report e-mailed to the Board at an earlier date.)

5. REPORT ON OUR WEBPAGE. Doug Goodall.

6. PRESIDENT’S REPORT. Lisa’s concern regarding Club’s compliance with the CAN-SPAM law (FCC). Lisa said that she did not bring the check list of things Doug wants changed. She said she did not promote other clubs and she does not originate anything. She copies things from the USTA and possibly other sources, and she said she was confused about this sudden change. She sends her e-mails out once a month. Discussion followed with Doug suggesting how Lisa’s letter might be done by cutting and pasting the material she sends and how it can be done more easily. Doug said that the letter should be coming from the Club. There was more discussion about the distribution list and who should send it—Lisa or Kathy. Marcus spoke about what he understands should be done. Then there was additional discussion. According to Marcus, Lisa’s e-mails have been going out for two years. Doug discussed using Snap Host. Donn said that the e-mails from Lisa are the Board’s responsibility and this is why it is being addressed. The Board agreed that the e-mails are a good thing and the Board appreciates what Lisa has been doing. Marcus will set up the e-mail account and Doug will be involved in the process. Marty’s e-mails. There was discussion regarding Marty’s e-mails and that they were not being received by Board members. How to resolve this problem was addressed.

7. DATE OF NEXT MEETING. The next meeting is set for Monday, September 14, 2009 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 6:23 p.m.
Respectfully submitted,

Nira Lipovsky
Secretary
Lake Murray Tennis Club

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2.  CONSIDERATION OF THE JUNE 15, 2009 MINUTES.  MOTION TO APPROVE.  DIANE MOVED, SECONDED BY DEBI, TO APPROVE THE JUNE 15, 2009 BOARD MINUTES.  THE MOTION PASSED. 

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR JUNE, 2009, WHICH WERE E-MAILED TO THE BOARD BY VIKI AND MARTY. Marty advised the new Board members to file all the information they receive and give their notebook to their replacement. He said that the Register, which we receive from him, indicates where the money comes from and where it is spent. Viki makes out the financial reports and sends them to the Board via e-mail. Viki receives the information for her reports from Marty. Chuck Freeman makes out the taxes from the information he receives from Viki. Marty reported the recent balances in checking and the money market funds. There was discussion about not getting Marty’s e-mails. Marty wants a copy of the Minutes from Nira with a listing of the new officers to give to the financial institutions as requested by them. Check signers. It was agreed that Doug, Terry,Viki and Marty are authorized to sign checks for the Club. Marty said that two signers used to be required, but now only one signer is all right. Volunteers’ luncheon. Marty discussed the Volunteers’ luncheon held last Thursday at Marie Callendar’s. Those in attendance were Phil and Helen Pittman, Kathy Emmerson, Diane Bailey, Chuck Freeman, Marty Sterling, Donn Goss, Viki Wood and Nira Lipovsky. Marty said that he paid $105 for the lunches for the volunteers. Doug asked if there is a certain amount that the chairs are permitted to spend. This was discussed. Marty said that he needs the receipts when money is spent.

4. REPORTS. A. Head Pro. Len Packard. Kathy said there have been reports/complaints regarding Karen indicating that it is too loud on the court. Due to these complaints, Kathy put Karen on Court 10. There were other complaints regarding Karen about returning phone calls. Also, she needs to pay timely. Marty said that he got two months’ money from her, and she said she will try to be on time with payments. Len commented that Karen does a good job teaching, but it was agreed that she needs to adhere to the Club rules. After some discussion, it was decided that Kathy and Len will handle this matter. Ken moved, seconded by Debi, to approve Len’s request to hold a junior tournament on Saturday, August 15, beginning at 11 a.m. to 6 p.m. Court usage would be six courts and extend to more if they are available. Management has given their approval. The motion passed. Marty moved, seconded by Debi, to approve Len’s request to have at least two junior teams to play league that would start in late August or early September. If approved, Len will work with management to make arrangements for play. The motion passed. (Please see attached Head Pro Report e-mailed to the Board at an earlier date.)

B. Membership. Lisa Serrano. Lisa was absent. She submitted her report to the Board via e-mail. There was discussion about new members and how to handle getting them on teams and finding them a pro should they wish to take lessons. It seems that some pros don’t want certain types of players. From this point on, we will refer the new members to management and they will refer the member to the appropriate pro. Lisa will be informed of this decision.

C. Leagues and Tournaments. Debi Adcock. Debi said she needs Board approval for a new 4.5 team. Sean turned in a request but we may only accept two teams per club for World Team Tennis. Phil’s team will have priority. Doug said that he hopes to get his team on the list. Diane moved, seconded by Marty, to approve Sean’s 4.5 World Team Tennis team. The motion passed. (Please see attached Leagues and Tournaments Report e-mailed to the Board at an earlier date.)

D.  Social.  Ken Schiermeyer. 


E.  Premises.  Diane Bailey.  Diane said that we are dealing with hard-core clay.  She suggested that we could break the premises into plots.  These plots would be cared for by Club members.  Possibly we could put the names on the plots of the individuals caring for the plots.  This idea will be developed in the future.   Tommy has been doing weed whacking.  Diane believes that the lawn needs reseeded, but we cannot dig at this time.  Maybe we can reseed in the winter.  Diane said that she is going to be gone for ten days, and needs someone to water.  Kathy said we don’t count as to the City’s watering schedule.  Diane gave instructions on how to do the watering.  (Please see attached Premises Report e-mailed to the Board at an earlier date.)

F. Management. Dan and Kathy Emerson. Kathy reported that we need a bench for Court 7. This should cost about $300. The painting cost of $125, which we are paying, should be recouped through fundraising. She requested that Marty have a check ready for the painter. Complaint against Reyna Reyes. The Board will not hear this complaint as it will be dealt with by the individuals who are involved. Sean is leaving. Kathy said that Sean will be ending his working days at LMTC this weekend. He is moving on to bigger things and will be greatly missed here at LMTC. However, he may fill in now and then when needed. Debi moved, seconded by Diane, that Sean Slaughter receive a year’s honorary membership at LMTC. The motion passed. (Please see attached Management Report e-mailed to the Board at an earlier date.)

5.  REPORT ON OUR WEBPAGE.  Doug Goodall. 

6. PRESIDENT’S REPORT. Request from Judy Walden of PAWS. Doug has received a request from Judy Walden of PAWS regarding a donation from the Club of a membership or merchandise for a live auction to benefit PAWS. Doug proposed donating a guest book valued at $40 to the organization. Nira moved, seconded by Diane, that the Club donate a guest book valued at $40 to PAWS. The motion passed.

7.  DATE OF NEXT MEETING.  The next meeting is set for Wednesday, August 19, 2009 at      5:00 p.m. at the LMTC Clubhouse. 

8.  ADJOURNMENT.  The meeting adjourned at 5:45 p.m. 

Respectfully submitted,

Nira Lipovsky
Secretary
Lake Murray Tennis Club


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1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:05 p.m. at Lake Murray Tennis Club. He indicated that, since there was no quorum, there could be no business meeting.
Board members:

Present: Donn Goss (President), Marty Sterling (Vice President), Nira Lipovsky (Secretary), Len Packard (Head Pro), and Sean Slaughter (Manager representative).
Absent: Marcus Serrano (Treasurer) Viki Wood (Past President), Lisa Serrano (Membership), Diane Bailey (Premises), Douglas Goodall (Leagues and Tournaments), and Tommy deMalignon (Social).
Guests: None.

2. CONSIDERATION OF THE MARCH 16, 2009 AND APRIL 15, 2009 MINUTES WILL TAKE PLACE AT THE NEXT BOARD MEETING.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR MARCH, 2009, WHICH WERE E-MAILED TO THE BOARD BY VIKI, AND TO ACCEPT FINANCIALS FOR APRIL, 2009, WHICH WERE E-MAILED TO THE BOARD BY VIKI, WILL TAKE PLACE AT THE NEXT BOARD MEETING. Donn asked Marty if we are having any financial challenges. Marty said that we are not. Viki has requested that Marty put as much money in the money market account as we can, so it would earn interest. Marty likes to keep $10,000 in checking. Donn said this is fine, and he is in agreement with Marty on this.

4. REPORTS.

A. Head Pro. Len Packard. LMTC Pro Karen Ronney sent a letter to the Board dated May 18, 2009. She requested approval to offer the 3rd Annual Mission Trails Tennis Academy at LMTC during the months of June and July 2009. The days are Monday through Thursday from 11 a.m. to 1 p.m. In addition, she wants to continue morning tennis classes from 8 to 10 a.m. in a six-week session format on Monday and Wednesday, pending the approval of Kathy for scheduling. Donn said that Karen’s request will be coordinated with Kathy. Karen’s letter also included paragraphs about her coaching awards, Special Olympics volunteers needed for May 30 and news regarding her book. She is not only winning awards for coaching but won the San Diego Book Award for Best Book 2009 Health and Wellness. That is the 21st award the book has won since its release in September 2008. We are very proud of Karen and, thanks to her, the Club is getting national and local recognition.

B. Membership. Lisa Serrano. Lisa was absent.

C. Leagues and Tournaments. Doug Goodall. Doug was absent.

D. Social. Tommy deMalignon. Tommy was absent.

E. Premises. Diane Bailey. Diane was absent.

F. Management. Dan and Kathy Emerson. In the absence of the Emersons, Sean represented them. He said that Aleta wants to get the clubhouse painted. She is going to contribute toward this.

5. REPORT ON OUR WEBPAGE. Doug Goodall.

6. PRESIDENT’S REPORT. NEW COURTS. Donn is not happy with the progress as to getting the new courts underway. He said 154 agencies need occupancy permits. He was told this will not happen until July 1. The rule now is that we cannot contract for a permit for more than three years unless we go to the City Council to request a change. There was some discussion about Club history as it relates to this issue.

7. DATE OF NEXT MEETING. The next meeting is set for Monday, June 15, 2009 at 5:00 p.m. at the LMTC Clubhouse.
8. ADJOURNMENT. The meeting adjourned at 5:45 p.m.
Respectfully submitted,

Nira Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:15 p.m. at Lake Murray Tennis Club. He indicated that, since there was no quorum, there could be no business meeting.

Board members:

Present: Donn Goss (President), Marcus Serrano (Treasurer)—Marcus arrived at 5:20 p.m., Nira Lipovsky (Secretary), Lisa Serrano (Membership)—Lisa arrived at 5:20 p.m., and Kathy Emmerson (Manager).
Absent: Marty Sterling (Vice President), Viki Wood (Past President), Diane Bailey (Premises), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro), and Tommy deMalignon (Social).
Guests: None.

2. CONSIDERATION OF THE MARCH 16, 2009 MINUTES WILL TAKE PLACE AT THE NEXT BOARD MEETING.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR MARCH, 2009, WHICH WERE E-MAILED TO THE BOARD BY VIKI, WILL TAKE PLACE AT THE NEXT BOARD MEETING.

4. REPORTS.

A. Head Pro. Len Packard. Len was absent.

B. Membership. Lisa Serrano. Lisa distributed the membership report for March 31, 2009.

C. Leagues and Tournaments. Doug Goodall. Doug was absent.

D. Social. Tommy deMalignon. Tommy was absent.

E. Premises. Diane Bailey. Diane was absent.

F. Management. Dan and Kathy Emerson. Kathy did not present a report since there was no quorum.

5. REPORT ON OUR WEBPAGE. Doug Goodall.

6. DATE OF NEXT MEETING. The next meeting is set for MONDAY, May 18, 2009 at 5:00 p.m. at the LMTC Clubhouse.

7. ADJOURNMENT. The meeting adjourned at 5:25 p.m.

Respectfully submitted,

Nira Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:05 p.m. at Lake Murray Tennis Club.
Board members:

Present: Donn Goss (President), Marty Sterling (Vice President), Marcus Serrano (Treasurer), Nira Lipovsky (Secretary), Lisa Serrano (Membership), Viki Wood (Past President), Diane Bailey (Premises), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro), and Kathy Emmerson (Manager).
Absent: Tommy deMalignon (Social).
Guests: None.

2. CONSIDERATION OF THE FEBRUARY 17, 2009 MINUTES. Marty said that he saw an error in the Minutes. He is not the Treasurer. It is Marcus. Marty is the Vice President. Also on page 2, per Donn, the word trash should be changed to green waste as the City does not pick up our trash. MOTION TO APPROVE (with the above-mentioned corrections). DOUG MOVED, SECONDED BY DIANE, TO APPROVE THE FEBRUARY 17, 2009 BOARD MINUTES. THE MOTION PASSED.

3. OLD BUSINESS. Marcus said that we need an effective date for the rules. Donn said that, at the special meeting regarding tennis rules, we said we would charge a $40 fee for non-members playing on teams and dispense with them buying the book and agreed to allow them to join prior to the end of the season. Marcus said that he may have two people who will join the Club. Tommy has a possible person who may join. Donn said that Marcus wants this made retroactive to the beginning of the year. Question: Should we recognize the $40 that they paid for the book as the $40 fee. Lisa moved that we treat the $40 paid for books the same as the $40 fee. The motion was seconded by Tommy who requested that the Board vote at the next meeting. There was discussion and objections as follows: people who bought books got ten plays as compared to those who paid the $40 fee. Also, it was brought up that the Emersons receive an incentive payment from initiation fees. Marcus said that the money is the same. Donn said he sees a difference. More discussion followed. Lisa’s motion was voted on by those in attendance. The motion passed. Doug moved that the Board approve a senior team to begin playing in July. Kathy said this was all right with management. Marcus seconded the motion The motion passed. Marcus and Lisa left the meeting at 5:20 p.m.

4. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR FEBRUARY, 2009. Marty handed out (1) the Register Report for 2/1/2009 through 2/28/2009, (2) Profit & Loss YTD Comparison – Feb. 2009, Jan – Feb 09 and (3) Balance Sheet – Feb 28, 09. Donn said that the City wants $2,000 from us to inspect the work that we had done. Donn wonders why they want this money, because we get nothing from them. We pay the Building Department to get a permit, so this is paying twice for the inspection. There was discussion regarding the Profit and Loss Statement for January which had been revised. There was discussion regarding the fee that the bank has been charging us. Viki called the Bank and they removed last month’s charge and there will be no future charges. Diane moved to accept the Treasurer’s Report for February, 2009. Doug seconded the motion, and the motion passed.

5. REPORTS.

A. Head Pro. Len Packard. Len said that the team of 18-year-olds will be all right this season. However, he feels that the 14-year-olds are going to have a tough time. He said that the ladder is going strong.

B. Membership. Lisa Serrano. Lisa gave the membership report prior to leaving at 5:20 p.m. She reported that we have 418 total memberships and 551 total members for 2009.

C. Leagues and Tournaments. Doug Goodall. Doug said that the USTA Spring League is about to begin. He is getting calls about how non-members can be used on teams. He wants language to be added about this to the rules. Doug said the Reyes 3.5 team appears to have a number of non-members. He will need to explain the rules to the captains. There is a lot of checking involved regarding compliance with the rules. Donn said that Doug should warn the captains that, if they have more than two non-members, they may be disqualified. Discussion followed about the rules and non-members. Donn and the Board agreed that, if booklets are not reported by the end of the week, the players without a number will not be eligible to play. World Team Tennis sign ups have to be up by March 26. Len left the meeting at 6 p.m. to give lessons.

D. Social. Tommy deMalignon. Tommy was absent.

E. Premises. Diane Bailey. Diane said there were three volunteers last Saturday at the weeding party. Plant thieves stole six plants from the area. Her next project is to chop pepper trees and spray. AJ will mow the lawn this weekend.

F. Management. Dan and Kathy Emerson. Kathy reported that squeegees are needed for the courts. She said that the Patrick Henry High boys play at the Club on Tuesday and Thursday afternoons. There was discussion about the smoking problem at the Club. Viki said that it must be a City rule. Donn will check on this when he attends the Park & Recreation meeting. Kathy said that we should paint the curb, and Donn has the paint. Donn said that we now need to post for nominations for officers for next year.

6. REPORT ON OUR WEBPAGE. Doug Goodall.

7. DATE OF NEXT MEETING. The next meeting is set for WEDNESDAY, April 15, 2009 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 6:15 p.m.

Respectfully submitted,

Nira Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:20 p.m. at Lake Murray Tennis Club.
Board members:

Present: Donn Goss (President), Marty Sterling (Vice President), Nira Lipovsky (Secretary), Lisa Serrano (Membership), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro), and Sean Slaughter (representing Kathy Emmerson who was ill).
Absent: Marcus Serrano (Treasurer), Viki Wood (Past President), Diane Bailey (Premises), Tommy deMalignon (Social) and Kathy Emmerson (Manager).
Guests: None.

2. CONSIDERATION OF THE JANUARY 27, 2009 MINUTES--MOTION TO APPROVE. MARTY MOVED, SECONDED BY DOUG, TO APPROVE THE JANUARY 27, 2009 BOARD MINUTES. THE MOTION PASSED.
CONSIDERATION OF THE FEBRUARY 9, 2009, MINUTES OF THE RULES COMMITTEE MEETING. SEE 4C, LEAGUES AND TOURNAMENTS REPORT BELOW FOR VOTE.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR JANUARY, 2009. Marty handed out (1) the Register Report for 1/1/2009 through 1/31/2009, (2) Profit & Loss Statement – Jan. 2009 and (3) Balance Sheet – Jan. 31, 09. Marty said that there was nothing extraordinary on the reports. He said there is $73,814.89 in checking. He made a deposit today but the balance is about the same. Doug moved to accept the Treasurer’s Report for January, 2009. Nira seconded the motion, and the motion passed.

4. REPORTS.

A. Head Pro. Len Packard. During the meeting, Karen Ronney stopped by. She said that Channel 5 and Channel 7/39 will be coming out to LMTC to film some day between 3 and 5 p.m., which is after the kids are out of school for the day. As soon as Karen hears from the stations, she will let Kathy know the date(s). Len reported that there were 20 kids at the Junior Tournament. Fortunately, they were not rained out. The leagues will have two teams of 14 and under, co-ed, and 18 and under girls. Len will give Kathy the schedule on the leagues as soon as it is available. They will be playing on Sunday. He said that the rain is hurting the teaching pros.

B. Membership. Lisa Serrano. Lisa said that she does her membership report at the end of the month.

C. Leagues and Tournaments. Doug Goodall. Donn said that the Rules Committee met on February 9 and hammered out a draft of the LMTC League Rules. He said he had a correction to the Minutes of the Board Rules Committee meeting on February 9. On page 2, Rosters, line 4: World Team Tennis signup sheets will be posted three weeks before . . . . Three weeks should be changed to two weeks. Doug moved, seconded by Marty, that the Minutes of the Rules Committee of February 9, 2009, be approved. The motion passed. Marty moved, seconded by Lisa, that the Board adopt the League Rules of the meeting of February 9, 2009. The motion carried. Donn thanked Doug for his good work on the Rules. Donn discussed the fees that non-members pay to play on league teams. At the last meeting, a fee of $40 was suggested. Lisa moved that the seasonal club league fee for non-member players be $40 for the season. In addition, if a non-member decides to join, $40 will be applied to the non-member’s initiation fee before the end of the league’s closing. Doug seconded the motion. Discussion: Discussion was held about members and non-members and how the fees apply. Donn called for a vote on the above motion by Lisa and seconded by Doug. The motion carried. There was discussion about how Doug will know that non-members have paid. Donn said he thinks this is a management problem.

D. Social. Tommy deMalignon. Tommy was absent.

E. Premises. Diane Bailey. Diane was absent.

F. Management. Dan and Kathy Emerson. Sean gave the report for Management in Kathy’s absence. He was first on the agenda as he had to leave at
5:30 p.m. Gates. Sean said that the gates are locked this time of year. If a member needs to retrieve a ball that is hit outside the court, they should contact management for the ball and not damage the gates or the locks. Curb problem. Plants in pots have been placed by the curb in order to keep any falls from happening. City/Park & Recreation. There has been one pick up of green debris by the City. The City said that irrigation is our responsibility. Donn said that the City wants $2,000 to send their person out to do an inspection. There was some discussion about getting funds from the City.

5. REPORT ON OUR WEBPAGE. Doug Goodall.

6. DATE OF NEXT MEETING. The next meeting is set for MONDAY, MARCH 16, 2009 at 5:00 p.m. at the LMTC Clubhouse. The change in meeting day was made in an attempt to accommodate schedules of Board members.

7. ADJOURNMENT. The meeting adjourned at 6:10 p.m.
Respectfully submitted,

Nira Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:23 p.m. at Lake Murray Tennis Club.

Board members:

Present: Donn Goss (President), Marty Sterling (Treasurer), Nira Lipovsky (Secretary), Lisa Serrano (Membership), Diane Bailey (Premises), Tommy deMalignon (Social). Len Packard (Head Pro), Sean Slaughter (representing himself) and Kathy Emmerson (Manager).

Absent: Marcus Serrano (Vice President), Viki Wood (Past President) and Douglas Goodall (Leagues and Tournaments). Guests: None.

2. CONSIDERATION OF THE DECEMBER 16, 2008, MINUTES==MOTION TO APPROVED. MARTY MOVED, SECONDED BY TOMMY, TO APPROVE THE DECEMBER 16, 2008 BOARD MINUTES. THE MOTION PASSED.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR DECEMBER, 2008. Marty handed out (1) the Register Report for 12/1/2008 through 12/31/2008, (2) Revised Profit & Loss Budget Overview – December 2008, (3) Old Profit & Loss Budget Overview – December 2008, (4) Profit & Loss Budget vs. Actual – Jan. thru Current, 2008, and (5) Balance Sheet – Dec. 31, 08. Marty said that the December report shows the checking account at the end of December plus money deposited from the North Island Credit Union. He just deposited about $500 from November. The Register Report balance for 12/31/2008 is $10,084.02. Marty inquired about the money spent on the resurfacing of the courts and the walkway. Donn said that he thinks some of that money was paid with money put away already and does not count against last year’s budget. Tommy made the motion that we accept the Treasurer’s Report for December, 2008. Diane seconded the motion. The motion passed.

4. REPORTS.

A. Head Pro. Len Packard. Len said he is planning to have a junior tournament on February 7, 2009, from 11 a.m. to 6 p.m. He said he has worked this out with management to hold this tournament. He requested approval from the Board to do leagues again. There will be two teams and four courts required on Sundays for 1-1/2 to 3 hours. Play would begin at 1:00 p.m. It will be for boys 14 and under, and he might have 18 and under girls. It was pointed out that the Board has already approved league play in a prior motion.

B. Membership. Lisa Serrano. Donn said that we have not heard any complaints about late fees. Lisa said that she received one complaint but the member paid. She said that there were 14 new memberships in January. We are already at 80% of last year’s membership. She said she sent a reminder today about late fees. We have 387 renewals and 14 new members for a total of 401 members. She noticed that memberships went from couples to singles. There was discussion about World Team people who are playing league and have not paid their dues. Kathy said that it is the captains’ responsibility to let the players know the rules. Donn read from the league rules. Tommy said that his team has two non-members who are women. There is trouble with gender. Women don’t want to play that much at night and they don’t like the cold. Len said that he feels that players should be members. Donn said that the general rules that we have in place is something we have a right to do as we are running the Club for our membership. Donn said that World Team has complicated things because they have a gender mix. He said that there was no problem in the beginning. We made some compromises as to who can have a non-member. Lisa said that LMTC member, Saul Snyder, is ranked 5th in the world in singles in his age group. This is quite an honor for our Club. Nice going, Saul!

C. Leagues and Tournaments. Doug Goodall. Doug was absent. There was discussion on league play rules. Tommy pointed out the ambiguity in the rules. It was agreed that Donn has been trying to get the rules passed for some time. Lisa sent out a copy of the rules in December asking that they be reviewed. Teams are already playing. Donn said that six non-members is way over the limit. The problem is that Marcus only has one woman member. Tommy read his proposal as a motion. Motion for consideration by the board of directors of Lake Murray Tennis Club. It is my contention that there is definite ambiguity concerning the official status of the Lake Murray Tennis Club league rules pertaining to participation in World Team Tennis currently posted on our website. It has come to my attention that at least one team has been ordered to disband. This judgment was initiated after the entire league was approved by World Team Tennis and the season schedule was completed. The disbanding of any of our Lake Murray Tennis Club teams at this late date will adversely affect the entire league and, in my opinion, reflect poorly upon us to the entire San Diego tennis community. This motion is not intended to debate the merits of any specific rules or any violations of any rules, only the improper timing of any orders to disband teams and to clarify the assertion that discussion on a board level of the specifics of the rules has been asked for and postponed for several months. At this juncture in time I move that we as a board rescind any orders for the disbanding of teams that are currently on the WTT spring schedule. There was no second on this motion. Doug called Tommy today and asked him where the ambiguity is. Doug asked that we iron out any problems and clarify them. Doug volunteered to chair a rules committee meeting with league captains. He asked not to touch the women’s leagues rules. Donn said that the rules are only for our Club. Donn thinks the issue of how clubs are formed and whether non-members are to play should be addressed by the League Chair. Diane asked who should be on the committee to address the Rules. Tommy made the following motion: For the current season, with league play either having begun or to begin soon, the league teams from Lake Murray are authorized to play with their consistency. Lisa seconded the motion. The motion passed unanimously. Donn said that he would like to have another Board meeting, with limited agenda only, to discuss the rules. Donn will contact Doug, as Donn feels that Doug should oversee this meeting. He will ask Doug to contact the members of the Board and set a time that will accommodate all parties. Donn wants us to take a copy of the LMTC league rules and go through them. He said that he tried to put them into logical order. We are to come to the meeting with our suggestions for the rules. He wants us to sit down and clarify the rules once and for all. Kathy will attend this meeting. Lisa said that Marcus is having trouble with the non-members guest passes. Kathy will keep track of the numbers for the captains.

D. Social. Tommy deMalignon. Tommy said that he has no report at this time.

E. Premises. Diane Bailey. Diane said we will have a work session on the first Saturday of the month. She said that the rabbits are eating the plants

F. Management. Dan and Kathy Emmerson. Courts. Kathy said that Manny told her that the City may be cutting back on court washings. Power blower. Donn needs a check for $250 in order to get the blower. Curb. Kathy’s mother fell and was hurt on the curb outside the clubhouse. We need to have it painted or do something to avoid any falls in the future. We might put a framework or railing on the walkway that would be better than painting the curb. Scrapbook. Barbara Sperling brought in an old scrapbook from the past. She is giving it to Tommy. Premises. Rollie Buckalew expressed that he wants to help with work on the premises. Tournament Fundraiser for Parkinson’s. Sean Slaughter talked about the tournament to be held in July. It will be doubles only and is to raise money for the Michael J. Fox Foundation in honor of his dad who has Parkinson’s. There will be a silent auction and some food will be available. It will be held on Friday through Sunday, July 24, 25 and 26. Winners will be invited to pay in Orange County. Donn proposed that we authorize management to run a tournament for the benefit of the Michael J. Fox Foundation to help in the fight against Parkinson’s. Marty seconded the motion. The motion passed by unanimous vote. Donn said that it is an honor for our club to do this. CPR Renewal. Kathy said that our renewal on the defibrillator is coming up soon. Donn said that we will pay for the renewal. He asked Kathy to arrange for the training.

5. REPORT ON OUR WEBPAGE. Doug Goodall. Doug was absent.

6. DATE OF NEXT MEETING. The next meeting is set for Tuesday, February 17, 2009 at 5:00 p.m. at the LMTC Clubhouse.

7. ADJOURNMENT. The meeting adjourned at 6:45 p.m.

Respectfully submitted,

Nira Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:12 p.m. at Lake Murray Tennis Club. He handed out a two-page document entitled Board Considerations for League Play at Lake Murray Tennis Club. (See Page 3 for Board members attending and those absent at tonight’s meeting.)

2. CONSIDERATION OF THE OCTOBER 21, 2008 MINUTES==MOTION TO APPROVE. (Due to Nira’s computer problems, these Minutes were not available to review at the November 2008 Board meeting.) MARTY MOVED, SECONDED BY MARCUS, TO APPROVE THE OCTOBER 21, 2008 BOARD MINUTES. THE MOTION PASSED. CONSIDERATION OF THE NOVEMBER 18, 2008, MINUTES==MOTION TO APPROVE. MARTY MOVED, SECONDED BY MARCUS, TO APPROVE THE NOVEMBER 18, 2008 BOARD MINUTES. THE MOTION PASSED. IT SHOULD BE NOTED THAT LISA, VIA A CELL PHONE CALL WITH MARCUS, VOTED TO APPROVE THE OCTOBER AND NOVEMBER 2008 BOARD MINUTES.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR NOVEMBER, 2008. Marty handed out (1) the Register Report for 11/1/2008 through 11/30/2008, (2) Cash Flow Center Report dated 12/16/2008, (3) Profit & Loss YTD Comparison Nov 08 and Jan = Nov 08, (4) Balance Sheet Nov 30, 2008, (5) Profit & Loss Budget vs. Actual Jan thru Nov, 2008, (6) Profit & Loss budget Overview (Revised), and (7) Dec 2008 - Profit & Loss Budget Overview (Old) Dec 2008. Marty said that he will need a copy of the December 2008 Board Minutes. Marty indicated that we now have $150,000 in our checking, CDs and Money Market accounts. He said that we can access immediately $106,106 of these funds. Donn and Marty had a meeting with Viki. At the meeting, they discovered that we had more money budgeted into the administration area than we had spent in that area. We had enough money to take from administration and add to the maintenance of the premises to balance what we had already spent. So we moved money from one account to another to balance out the accounts. We were $27,000 over budget that we paid to resurface the courts. Marty made the motion that we approve the adjustment of budgets to allow the expenditures for the year to balance. Nira seconded the motion. The motion passed.

4. REPORTS.

A. Head Pro. Len Packard. Len was absent as he was sick.

B. Membership. Lisa Serrano. Lisa sent her report by e-mail. She said that we are one member short of 500. She gave a breakdown of percentages of new and renewals compared with last year. It was agreed that Lisa is doing an excellent job as membership chairperson.

C. Leagues and Tournaments. Doug Goodall. Doug was absent.

D. Social. Tommy deMalignon. Tommy was absent.

E. Premises. Diane Bailey. Diane was absent.

F. Management. Dan and Kathy Emerson. Kathy said that everything in her report has already been covered in the meeting. She said that they are hoping for a Gran Prix Tournament tentatively to take place in July. Orange County wants to run the tournament. They also want to hold a tournament to benefit Parkinson’s. She commented that Sean’s father has Parkinson’s. Kathy said that people are asking at the front desk about the brick program. It was agreed that we have to find out how much the bricks will cost, so we can begin this program. Marcus will do some research on the cost of bricks and report back on his findings.

5. REPORT ON OUR WEBPAGE. Doug Goodall. Doug was absent. Donn said that he received a report from Doug regarding maintenance of the webpage.

6. PRESIDENT’S OBSERVATIONS. Donn Goss. Donn said that one side of the walkway is about complete. He said that he has been too concerned with completing the walkway to get information on additional paving blocks and their cost. He is asking the City to review completed work and approve and consent to letting us proceed with the new courts. Apparently someone from the City has been out to take measurements according to Kathy and Sean. Donn said that, in considering the proposal of a new budget for next year, he proposes that we use the expenditures for this year as the basis for next year’s costs, excluding the amounts spent on the walkway. He said that the new budget will be presented at the January meeting and finalized at the February meeting. He proposed one other adjustment. He said that last year we set aside $440 per month for court resurfacing. On the basis of cost for resurfacing four courts, that amount is far short of actual costs. Donn said we must plan for twelve courts beginning this next year. He calculates that we should budget $1,320 per month or $15,840 per year as a more appropriate amount to cover costs for future court resurfacing. He hopes the Board will approve that amount for next year’s budget. Marcus asked if this is within the Club’s income, and Donn said that it is. Donn said that we must reduce some of our other areas of expense to have enough money for this resurfacing expense. He said that we may have additional income from the two new courts to help us with this expense.
Board members:
Present: Donn Goss (President), Marcus Serrano (Vice President) Marty Sterling (Treasurer), Nira Lipovsky (Secretary), Lisa Serrano (Membership) and Kathy Emmerson (Manager).
Absent: Viki Wood (Past President), Douglas Goodall (Leagues and Tournaments), Diane Bailey (Premises), Len Packard (Head Pro) and Tommy deMalignon (Social).
Guests: None.

7. DATE OF NEXT MEETING. The next meeting is set for Tuesday, January 20, 2009 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 5:45 p.m.
Respectfully submitted,

Nira Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:12 p.m. at Lake Murray Tennis Club.
Present: Donn Goss (President), Marty Sterling (Treasurer), Nira Lipovsky (Secretary), Lisa Serrano (Membership) Douglas Goodall (Leagues and Tournaments), Diane Bailey (Premises), Len Packard (Head Pro) and Kathy Emmerson (Manager).
Absent: Viki Wood (Past President), Marcus Serrano (Vice President) and Tommy deMalignon (Social).
Guests: None.

2. CONSIDERATION OF THE OCTOBER 21, 2008 MINUTES. MOTION TO APPROVE. Due to Nira’s computer problems, these Minutes were not available to review. The October 21, 2008 Minutes will be reviewed at the December Board meeting.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR OCTOBER, 2008. Donn indicated that he and Marty were planning to meet with Viki, but Viki hasn’t given them a time to meet yet. Marty handed out the Register Report for 10/1/2008 through 10/31/2008, Balance Sheet for Oct. 31, 08, Profit & Loss YTD Comparison for Oct. 08 and Jan-Oct 08, Profit & Loss Budget vs. Actual Jan through Oct, 2008 and Profit & Loss 3rd Quarter 2008. Marty said two CDs are coming due the first of December. Donn said that he wants them put into the money market account as construction on the new courts may begin in January. We will need about $80,000. The money market has $44,000 now. Donn said that the resurfacing required extra work and cost $9.000 more than was anticipated. We were quoted a $4,600 price, but they could not tell what needed done until they began work on the job. The walkway cost $9,316 instead of $8,000. Some discussion followed about the colors on the resurfaced courts. Len said that he has not heard any complaints, but he has beginning students. Marty said that we will be paying Emmo at the end of December. He will need another $5,000 from the money market and checking accounts. Donn said that, in order to move ahead, we will take some of the money that is set aside so we can get started on the new courts. Doug moved, seconded by Diane, to accept the Treasurer’s Report for October, 2008. The motion passed.

4. REPORTS.
A. Head Pro. Len Packard. Len said that the teams are going to Palm Springs to compete again. He asked if we have a date for the next social. Kathy said that Ali will be inviting her tennis pro friends to the next social.

B. Membership. Lisa Serrano. Lisa said that, as of yesterday, we have 496 memberships. She thinks we should have 500 memberships by the end of the year. We are 27 memberships over what we had in 2007. She said that everything grew except the family memberships. Lisa said that articles are due by Friday for the Newsletter. She said she is sending a letter and an invoice to the people who did not renew in 2008.

C. Leagues and Tournaments. Doug Goodall. Doug discussed the player situation for the Fall season. He said that two teams want to be reinstated and play the season. He said there are still spots available, so he is recommending that we reinstate the two teams. He said that lists are being posted now. He will send out an e-mail to remind everyone. He also discussed the teams for the leagues. The Sotally Tobers 4.5 team is going to the nationals. Doug contacted the Board via e-mail about holding the Grossmont Championships at Lake Murray. The Board agreed to go along with his request and the tournament went well. Cars were parked all over the area. The kids played well. We should get some good public relations from holding the Championships as it went well and the coaches were happy. Kathy and Dan agreed that it went well.

D. Social. Tommy deMalignon. Tommy was absent.

E. Premises. Diane Bailey. Diane said that they have done some planting. She asked if there was money in the budget to buy more plants. Evergreen Nursery on Sweetwater Road is losing their lease and closing, and this would be a good time to get plants from them at a savings. Donn moved, seconded by Doug, that we allocate an additional amount of $200 to the Premises budget for plants. The motion passed. Kathy said that the big elm tree is gone. A member was distressed about this and called Madaffer’s Office. Mr. Wilson from Madaffer’s Office called and said we cannot cut down those trees and they might not let us build the courts if we do this with the property. Kathy has a good relationship with Manny of the City Park & Recreation Department. Manny said he would endorse what we have done with the trees. It does not appear to be a problem now. Discussion followed concerning why we did what we did, which amounted to the fact that we did it for safety and economics. It is costly to trim palm trees. Marty said that we have rules and regulations from the City to follow. Kathy said that, in the future, we will handle things by writing a letter to the City. Diane said that she is making a list of the plants we want to put in and will give the list to Manny.

F. Management. Dan and Kathy Emerson. Kathy said that the City will give us irrigation blueprints. They will fix the water leak. Power Blower. Kathy talked to the District Attorney. We can pick up the blower at the pawn shop for $250. We will be reimbursed. She was told that it can take up to two years to close the case. Donn said he can take his truck and pick up the blower. Kathy has to arrange the time. Club Closure. Kathy said there was one incident concerning Club closure. One team stayed late and our policy is that we don’t stay late. They wanted a blanket policy about closing. The employee did not mind staying late. However, it is an insurance problem. Lisa explained in detail what had happened. Kathy talked to the employee and told him of the policy. Dan e-mailed the Club team member with the information and said we will talk to the employee and make sure it does not happen again. Grossmont Champtionships. Doug said that they would like to continue holding the Grossmont Championships at Lake Murray. Donn asked Management to formulate an agreement on this which we will approve when it is ready. Lisa mentioned that the parking is dangerous the way they were parking. Discussion on this followed. We can post No Parking signs to help handle this problem.

5. REPORT ON OUR WEBPAGE. Doug Goodall. Doug asked for updates to the Website. Donn wants to start selling bricks as a fundraiser for the building of the new courts. It was agreed that Donn will put information on the brick program in the Newsletter and the Webpage. Donn explained how the bricks will be used in the walkway.

6. DATE OF NEXT MEETING. The next meeting is set for Tuesday, December 16, 2008 at 5:00 p.m. at the LMTC Clubhouse.

7. ADJOURNMENT. The meeting adjourned at 6:20 p.m.

Respectfully submitted,
 
Nira E. Lipovsky
Secretary
Lake Murray Tennis Club

1.  CALL TO ORDER, ESTABLISH QUORUM.   President Donn called the meeting to order at 5:03 p.m. at Lake Murray Tennis Club. 

Present: Donn Goss (President), Marty Sterling (Vice President/Assistant Treasurer), Nira Lipovsky (Secretary), Lisa Serrano (Membership), Diane Bailey (Premises), Len Packard (Head Pro) and Dan and Kathy Emmerson (Manager). 

Absent:  Marcus Serrano (Treasurer) Douglas Goodall (Leagues and Tournaments), Tommy deMalignon (Social), and Viki Wood (Past President/Member at Large).
Guest:  None.

2.  CONSIDERATION OF THE SEPTEMBER 16, 2008 MINUTES.  MOTION TO APPROVE.  Marty moved (seconded by Nira) that the Minutes of the
September 16, 2008 Board meeting be approved.  The motion passed.    

3.  TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR SEPTEMBER, 2008.  Marty distributed copies of the Register Report 9/1/08 through 9/30/08, He said that the Register Report was all he had at this time.  At present there is $26,363 in checking.  Marty said that he withdrew $30,000 from the money market account.  The two CDs are for $78,000 and $32,000 for a total of $110,000.  Marty said that the two CDs will roll over.  He said that the San Diego National Bank has a 4% rate now, but we cannot pull any money out now.  The money market account has $54,590.  The resurfacing cost $15,000 and the walkway cost $8,000.  Donn asked if we, at the end of this year, will have spent less than we took in for the year.  He said that we may have to borrow money to build the new courts.  Diane said that she will need $500 to replace some of the plants that are gone.  Marty said that there are some areas where we are over budget.  We had in the budget $300 to $500 for grounds.  Donn will sit down with Marty, Viki and Management for a budget meeting.  Donn said that we picked the right time to do the resurfacing of the four courts.  He said that maybe we can wait on the resurfacing of Courts 1 through 4.  We can do them as needed.  Can we wait on the wind screens?  Park and Recreation said we can do the walkway as maintenance.  Donn said that Corey, and especially Fred, has really impressed him as to the work that is being done on the walkway.  We will not put any more parking spaces in until the City puts the sewer line in.  Marty said that we have to inform the City of what we are doing.  Lisa moved, seconded by Diane, to accept the Treasurer’s Report.  The motion passed. 

4.  REPORTS.   
          A.  Head Pro.  Len Packard.   Len said that it is nice to still have a court on which to teach.  He said he is on Court 9 now. The court resurfacing will be done by this weekend.  Karen is coaching the Patrick Henry High School Girls’ Team.  He said that the economy is hurting somewhat as to people signing up for lessons.  Two teams will be going to Palm Springs again.  The junior tennis ladder will start up again in December.
         B.  Membership.  Lisa Serrano.  Lisa said that at the end of September we had 483 total memberships.  She said that, in October, we had 491 memberships and 648 individual members.  This is 22 more than 2007.  She said that we gained some of the new members from the league she is playing in at the Barnes Center.  Lisa said that the Newsletter deadline is mid November.  She is sending a bill to people that did not renew this year.  Tom Hall called Donn.  He said he had been told that he could go two years without having to renew.  There was some discussion about what is in the bylaws regarding membership renewals.
         C.  Leagues and Tournaments.  Doug Goodall.  Doug was absent.
         D.  Social.  Tommy deMalignon.  Tommy was absent.
         E.  Premises.  Diane Bailey.  Diane said that she had received a second estimate for the tree cutting and trimming.  She and Kathy agreed that it was a good estimate.  The elm was removed because its leaves kept blowing on the courts.  The plants that are being put in will not be a problem.  Safety and does the plant take a lot of water were two considerations for plant replacement.  Donn said, so long as the expenditures are within budget, it is okay.  If it is above budget, then we need to have Board approval and he wants Diane to report if the amount is above budget.  Diane is planning weeding parties for the second Saturday of every month.  Donn reported that the walkway will be done this week and also the resurfacing of the four courts.  He said that he got phone calls about the missing trees.  He also said that he heard a comment that people thought that doing the walkway had not been approved.  However, this was a good time to do the walkway since four of the courts were being resurfaced.
         F.  Management.  Dan and Kathy Emerson.  Courts.  Kathy said that it would be a good idea to have a social after the courts have been resurfaced. 

5.  REPORT ON OUR WEBPAGE.  Doug Goodall.  Doug was absent.
 
6.  DATE OF NEXT MEETING.  The next meeting is set for Tuesday,
November 18, 2008 at 5:00 p.m. at the LMTC Clubhouse.

7.  ADJOURNMENT.  The meeting adjourned at 6:10 p.m. 

Respectfully submitted,

Nira E. Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn called the meeting to order at 5:07 p.m. at Lake Murray Tennis Club.

Present: Donn Goss (President), Marty Sterling (Vice President/Assistant Treasurer), Marcus Serrano (Treasurer), Nira Lipovsky (Secretary), Diane Bailey (Premises), Len Packard (Head Pro) and Kathy Emmerson (Manager).

Absent: Lisa Serrano (Membership), Douglas Goodall (Leagues and Tournaments), Tommy deMalignon (Social) and Viki Wood (Past President/Member at Large).

Guest: None.

2. CONSIDERATION OF THE AUGUST 19, 2008 MINUTES. MOTION TO APPROVE. Diane moved (seconded by Marty) that the Minutes of the

August 19, 2008 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR AUGUST, 2008. Marty said that he thought he had e-mailed the August Register Report to Board members. He said that the balance at the end of August was $10,830.90. The intake was $5,000 and expenses were $6,155.26, which were normal expenses. He said he had to pay $400 for a battery for the defibrillator. He received the Balance Sheet for August 31, 08, Profit & Loss YTD Comparison for August 08 and Jan – August 08, Profit & Loss and Profit & Loss Budget vs. Actual—Jan. through August, 2008 from Viki. He remarked that interest rates have gone way down. Marcus moved, seconded by Diane, to accept the Treasurer’s Report for August, 2008.

4. REPORTS.

A. Head Pro. Len Packard. Len said that the junior teams are going well, and it looks like it will be a small league. He said that Court 7 is really getting bad. He thinks it is dangerous to play on it. Other courts have undulations too but not as bad as Court 7. See the Management Report for a continued discussion about court repair and/or resurfacing of courts.

B. Membership . Lisa Serrano. Lisa was absent. She e-mailed her report to the Board members.

C. Leagues and Tournaments. Doug Goodall. Doug was absent due to work commitments. He e-mailed his report to the Board. Rewrite of League Rules. Donn said that Doug asked that this issue be tabled because he cannot be here tonight. Donn will finish the rewrite of the rules before the next meeting. A copy of the rules and what we are proposing is on the webpage now. We are hoping to take care of this matter at the next Board meeting.

D. Social. Tommy deMalignon. Tommy was absent.

E. Premises. Diane Bailey. Diane said that there was no work done on the grounds this month as people did not show up. The Club is offering an hour of ball

MINUTES OF LMTC BOARD MEETING SEPTEMBER 16, 2008

usage for work on the grounds. There will be a work session on Saturday, October 4. Donn said that he will take care of the faucet. The pepper tree is a problem as the leaves blow on the court. Kathy and Diane discussed what to do about this.

F. Management. Dan and Kathy Emerson. Letter received from a Club member regarding e-mail protocol. Kathy read a letter from the member. There was discussion by the Board and the Board is taking it under advisement. Courts. (Continued from Head Pro Report.) There was discussion about whether we could do a temporary repair patch job to the court. Donn asked Kathy how we can repair the court and what it would cost. Kathy said it has been a year in this condition. She said that Cory can come out and look at it. Donn said that possibly we could lay another layer of concrete on it. It would be a problem to dig up the concrete. Kathy talked to Cory about the court repair. Resurfacing the court would cost $5,000. Court 7 is due to be resurfaced next summer. Kathy suggested doing one quad now. They did two courts a day when they resurfaced before. Marty said that the cost was about $4,500 a court last time. Kathy said that Cory will fax over a bid. Donn said that we will accept the bid. We will do Court 7 and maybe Court 5. Donn said that we set aside about $10,000 a year for court resurfacing. There was discussion about what to do and who should do it. We have to get three bids as requested by the City. Cory has been the best value. Marcus said that we can put in the newsletter that we will be resurfacing courts. After more discussion, Marty moved, seconded by Diane, to resurface Courts 5, 6, 7 and 8 for $4,600 a court. The motion was approved. Court availability will be a problem and this will be worked out as best we can. Waste collectors. There was discussion about a law that states that certain organizations have to recycle. Should we be doing this? Our trash pickup cost has increased. Discussion followed about recycling. Kathy said that she is already on a recycling program with the City now.

5. REPORT ON OUR WEBPAGE. Doug Goodall. Doug was absent.

6. PRESIDENT’S MESSAGE. Donn said that he had nothing to report regarding the proposed new courts. Kathy asked Donn to give her a list of the people he has contacted at the City regarding the new courts.

7. DATE OF NEXT MEETING. The next meeting is set for Tuesday,

October 21, 2008 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 6:08 p.m.

Respectfully submitted,
Nira E. Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. Vice President Marty called the meeting to order at 5:17 p.m. at Lake Murray Tennis Club. Marty conducted the meeting in the absence of President Donn.

Present: Marty Sterling (Vice President/Assistant Treasurer), Lisa Serrano(Membership), Nira Lipovsky (Secretary), Douglas Goodall (Leagues and Tournaments), Diane Bailey (Premises), Tommy deMalignon (Social), Len Packard (Head Pro) and Kathy Emmerson (Manager).

Absent: Donn Goss (President), Marcus Serrano (Treasurer) and Viki Wood (Past President/Member at Large).

Guest: None.

2. CONSIDERATION OF THE JULY 15, 2008 MINUTES. MOTION TO APPROVE. Tommy moved (seconded by Doug) that the Minutes of the July 15, 2008 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR JULY, 2008. Marty distributed copies of the Register Report 7/1/08 through 7/31/08, Balance Sheet for June 30, 08, Profit & Loss YTD Comparison for June 08 and Jan – June 08, Profit & Loss 2 nd Quarter 2008 and Profit & Loss Budget vs. Actual—Jan. through June, 2008. Marty said that Viki is running a month behind with the reports. Nira moved, seconded by Tommy, to accept the Treasurer’s Report for July, 2008. Marty said that he will handle the rolling over of the CD coming due on September 2. There was discussion regarding CD rates. Marty said there was no report from Karen, but it was agreed that she has been gone a lot. The summer camps ended at the end of July. Len asked Kathy if the pros are reporting to her as to their calendars. Tommy asked about a bank charge on the Register Report. Marty said this is because our balance is low.

 4. REPORTS.

A. Head Pro. Len Packard. Len said that he conducts two clinics from four to five in the afternoon for beginning adults and a clinic from 5:30 to 6:30 p.m. for experienced adults. He discussed the total amount received in the clinics, depending on how many attend. People should call Len if they want to join the clinics. Len said that the junior teams will be starting soon. He said that the junior tournament had nine girls, which was enough for a round robin. There were girls from five different high schools, but only one from Patrick Henry.

B. Membership . Lisa Serrano. Lisa said that she has been contacted by Shirley Hall (Lisa sent an e-mail to the Board regarding this matter) and that Shirley and Tom Hall may be coming to the meeting to talk about renewing their couples membership. The Halls do not want to renew until 2009. They last paid membership dues in 2006. They are objecting to paying an application fee in 2009. The Board agreed that Lisa has done everything she can to explain the Club rules to the Halls as to their membership. Lisa said that we have a total of 476 memberships and 627 members now.

C. Leagues and Tournaments. Doug Goodall. Doug said that the leagues are starting next month. Doug has checked memberships for league play, and he sent out warnings regarding three persons. Marcus dropped the 4.0 team in World Team Tennis and will have to reapply if the team wants to play in the future. Doug said that World Team is getting overbooked and would like to see teams dropped. There was discussion about World Team. Tommy said that the LMTC 4.0 Gamers team will be playing a Peninsula team this Wednesday for first place. Doug will be e-mailing his reports to the Board if his work commitments make it impossible for him to attend Board meetings. During the Premises Report, Karen came by asking for permission to use the courts for the Patrick Henry Girls Team during their season of play. She said that Patrick Henry has had their courts resurfaced and those courts are used for some of the practices. However, Karen requested that Patrick Henry be permitted to use LMTC courts for at least two days a week and no more than three. Patrick Henry donates a net to LMTC in exchange for using the Club courts. There was discussion that this is usually not a problem. The team should be finished at 4:00 p.m. Karen said that, if the players cannot get to the Club on time, they will play at Patrick Henry. She said that Grossmont and Granite Hills cannot get to the matches until 3:30 p.m. Karen said that Nira has volunteered to help with the JV team. She also announced that the USTA is taking 20 coaches (one coach per section) to the US Open for the Tennis Teachers Conference at the Marriott Manhattan, and she has been chosen to attend from this section. Tommy moved, seconded by Nira, that we approve the Patrick Henry Girls’ Team schedule for using LMTC courts, working in conjunction with management. The motion passed.

D. Social. Tommy deMalignon. Tommy is working on a date for the next social.

E. Premises. Diane Bailey. Diane said that she received an estimate from Enrique Lawn Care as to what he would charge to do some of the work on the grounds. Discussion followed about the estimate and also about how to get volunteers for the work. We will decline the offer from Enrique Lawn Care. We might offer free ball machine use to attract volunteers. We could possibly give an hour of ball machine use for a half hour of weed whacking. Lisa suggested putting a request on the sandwich board and the website. Diane said there is a water fountain to fix. She will get a plumber and check with AJ in this regard.

F. Management. Dan and Kathy Emerson. Courts. Kathy said that the drinking fountain was fixed at a cost of $120. The first four courts are having their nets replaced. Court 1 will get a new net soon. Kathy thinks we will have the courts resurfaced next summer. That will include Court 7. We do the courts every five years and the windscreens every five years.

5. REPORT ON OUR WEBPAGE. Doug Goodall. Doug reported that the webpage maintenance is going smoothly. We need to get input from President Donn. Marty indicated that he had talked to Donn, and Donn expects approval soon on the proposal for the new courts. Doug has already posted a notice about the weeding party on the first Saturday of the month. There is a link on the webpage for league information.

6. DATE OF NEXT MEETING. The next meeting is set for Tuesday,
September 16, 2008 at 5:00 p.m. at the LMTC Clubhouse.

7. ADJOURNMENT. The meeting adjourned at 6:17 p.m.

Respectfully submitted,

Nira E. Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:08 p.m. at Lake Murray Tennis Club.

Present: Donn Goss (President), Marty Sterling (Vice President/Assistant Treasurer), Lisa Serrano (Membership), Nira Lipovsky (Secretary), Douglas Goodall (Leagues and Tournaments), Diane Bailey (Premises), Tommy deMalignon (Social), Len Packard (Head Pro) and Kathy Emmerson (Manager).

Absent: Marcus Serrano (Treasurer) and Viki Wood (Past President/Member at Large).

Guest: None.

Results of LMTC Election for Board Members for the term July 2008 through June 2009. President – Donn Goss, Vice President and Assistant Treasurer – Marty Sterling, Treasurer - Marcus Serrano, Secretary – Nira Lipovsky, Past President and Delegate at Large – Viki Wood, Membership – Lisa Serrano, Leagues and Tournaments – Doug Goodall, Premises – Diane Bailey and Social – Tommy deMalignon. Tommy said that he felt Viki’s position should be Delegate at Large since she is not the immediate Past President. Doug moved, seconded by Tommy, to designate Marty Sterling the Assistant Treasurer to work with Marcus. The motion passed.

 2. CONSIDERATION OF THE JUNE 17, 2008 MINUTES. MOTION TO APPROVE. Doug moved (seconded by Tommy) that the Minutes of the

June 17, 2008 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR JUNE, 2008. Marty distributed copies of the Register Report 6/1/08 through 6/30/08 , Balance Sheet for May 31, 08 and Profit & Loss YTD Comparison for May 08 and Jan – May 08. He said that he received lots of expenses this week that he did not count on getting, such as insurance, gardening expense, SDG&E bills, and a bill for the drawings for the proposed tennis courts. Lisa had to purchase some chairs as they had been stolen. He also made the payment to Emmo. He had to take $4,600 from the money market account to cover the expenses. Donn remarked that expenses have gone up over the years. Marty said that he wants expense-type information to be in the minutes, so he knows what is coming and how to allocate the expense. There was discussion about approving expenses and how expenses are approved. Most things are included in the budget. Diane moved, seconded by Tommy, to accept the Treasurer’s Report for June, 2008. The motion passed.

 4. REPORTS.

A. Head Pro. Len Packard. Len said that the junior tournament on Saturday, August 2, 2008, will take place from 11 a.m. to 6 p.m. The tournament is primarily for girls who are trying out for their high school team. He reported that Karen’s camp is busy and things are going well. Len said that Court 7 is getting worse. Donn said that it definitely needs attention. Kathy said that Cory is here now, and we might get to see him.

B. Membership . Lisa Serrano. Lisa said that she sent the Membership Report through July 15 by e-mail today. We have 457 memberships and need 12 more to reach the 2007 mark. There are 602 members and we need 16 more to match the 2007 total. There are four new members and two couples in July for a total of 461 memberships. We need 8 more to meet last year’s memberships. Lisa said that she is trying to make the current members and new members happy by talking to them and giving them information and answering their questions.

C. Leagues and Tournaments. Doug Goodall. Doug said that the Sunday men’s league is requesting a new team to play at 9 a.m. on three courts. They will play for six or eight weeks here. There was discussion about how this affects members’ play. There are two teams now, and one plays at home while the other plays away. Kathy said that having another men’s team on Sunday would not be a problem. Doug recommended that the Board approve another SCTA Sunday league team which will require three courts from 9 a.m. to 12 noon through the next season starting in September. The Board agreed with Doug’s request for another SCTA Sunday league team requiring three courts to play from 9 a.m. to 12 noon through the next season starting in September. A new USTA 4.0 league team, with Garrett as captain, is requesting to play on Thursday from 6 to 7 p.m. They require three courts. World Team is limited to two courts. Lake Murray cannot handle this team. Sean said that we have three teams, and we have an application for a fourth team on Thursday that want three courts. He said that, by eliminating one team, you will still have a team at home. If you tell Carol Jorie you have two teams, she will schedule you for one team at home. Donn suggested that the new team apply after we get the new courts, because Thursday is so busy at this time. Donn said, hearing Doug’s recommendation, that we not authorize time slots this season for a new team on Thursday. Donn suggested that, if they can play this season at another facility, we can hear their request when we get more courts. It was agreed that we cannot put another 3.5 team on Monday night. The management and the Board agreed with Doug’s decision that we have no room for another team on Monday night. Doug said the challenge rule has been rewritten. Donn said the Board will decide on a case-by case-basis as to how to handle requests for new teams. There was some discussion about team performance for team slots. A team slot means a place/time to play. Donn said that a team, by the rules, should have LMTC members and not have players arriving from outside the Club. We are preserving play time for members in all leagues. Lisa discussed the balance of gender in the leagues and having playing time for women’s teams at night. Donn said that, at the last meeting, we tabled the issue about rules. He said that he spoke to Viki who said she had no problem with the league rules. Donn said that he will table this for another meeting. Donn passed out a copy of the rules for league play at LMTC. Doug asked if we could have a women’s night on Friday as the Fling is for both men and women.

D. Social. Tommy deMalignon. Tommy said he would like to have the next social more family-oriented and family-friendly. He wants to get Karen to have the juniors play and maybe have other things for kids and adults.

E. Premises. Diane Bailey. Diane said that the big issue is having enough water. She brought somebody in to look at the sprinkling system. She said that there are not enough wires going from the timer to the sprinklers. The timer works but the sprinklers do not. Discussion followed about what the problem might be. Donn and Diane will check out the sprinklers. One of the water fountains ices up and the water flow stops. Diane said that she is hosting another work party for the first Saturday of the month. Kathy said that the weeds are coming back at Courts 3 and 4. Lunch for the Volunteers. Marty said that there were six people who attended the Volunteers’ Lunch. Barbara and Bob could not make it.

5. PRESIDENT’S OBSERVATIONS AND CONCERNS . Donn said that we are in the middle of negotiations with the City for the new courts. He hopes to have a positive report for the next meeting. He is waiting for official approval from Park and Recreation that we can go ahead with the courts. He believes we are past the environmental report.

6. REPORT ON OUR WEBPAGE. Tommy said that we need something on the website about the weeding party.

7. DATE OF NEXT MEETING. The next meeting is set for Tuesday, August 19, 2008 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 6:30 p.m.

 Respectfully submitted,

Nira E. Lipovsky
Secretary
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:00 p.m. at Lake Murray Tennis Club. Lisa handed out her report on the membership and Donn distributed the meeting’s agenda. Donn indicated that we have a quorum.

Present: Donn Goss (President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Nira Lipovsky (Delegate at Large), Douglas Goodall (Leagues and Tournaments), Diane Bailey (Premises), Len Packard (Head Pro) and Kathy and Dan Emmerson (Manager).

Absent: Marcus Serrano (Vice President) and Viki Wood (Past President).

Guest: Don Stevenson.

2. CONSIDERATION OF THE MAY 19, 2008 MINUTES. MOTION TO APPROVE. Doug moved (seconded by Marty) that the Minutes of the

May 19, 2008 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR MAY, 2008. Marty distributed copies of the Register Report 5/1/08 through 5/31/08 , commenting that there were a lot of expenses for May. He said that he rolled over two CDs for six months. He has received no reports from Viki. Marty said that a Volunteers’ lunch has been scheduled for noon on Wednesday, July 9, at Marie Callender’s restaurant. All Board members are invited. Doug moved, seconded by Nira, to accept the Treasurer’s Report for May, 2008. The motion passed.

 4. REPORTS.

A. Head Pro. Len Packard. Len said that he informed Karen that she is to pay monthly, and he will remind both Karen and Allie about paying monthly. Len said that he would like to do a girls’ tournament on Saturday, August 2, 2008, from 11 a.m. to 6 p.m. He requested at least six courts for the tournament. It will be a round robin. Len moved, seconded by Doug, to authorize a one-day girls’ tournament on August 2, 2008. The motion carried. Len will work out the details with Dan and Kathy. Len left at 6 p.m. to give lessons.

B. Membership . Lisa Serrano. Lisa reported that since May there are 449 memberships. There are eight new memberships in June, for a total of 457 memberships. She said this is 97% of last year’s members. At the end of May there were 56 junior memberships. During the summer, we should be getting more junior members at the Club. Lisa said that she talked to Viki. Viki said that she had a meeting in Carlsbad and would not be able to attend tonight’s meeting.

C. Leagues and Tournaments. Doug Goodall. Vote for approval of redone league rules. Lisa commented that Doug’s version of league rules online is easy to follow. She said she is confused by Donn’s version. Donn talked about his concern with the rules. He has two concerns. The concerns are coupon books and non members playing on a league. He said that he also has other concerns such as the competition situation for league slots and what is fair. There had been something in the league rules about a team captain owning the slots. Donn rewrote this rule. Doug has written rules for World Team Tennis. Doug and Donn’s formats are not the same. Len said that he thinks Doug’s style is easier to read, and Doug said that he likes Donn’s wording. Len said that team performance is important and some discussion about this followed. Donn wanted to cover this situation and thought there should be guidelines. Donn said that the Women’s league has challenges. Len’s opinion is that the Board would not allow a team to come in from the outside. Donn would like to see a contest if a new team is trying to get a slot. Len gave some more examples of how things might be done. Doug said that the league decides how many teams are in a league. There was discussion about the posting of sign up sheets identifying the teams. Doug said it is difficult to get people to sign up in time. It was suggested that the captain take the sign up sheet to members and get players to sign it. Management can help with this. Viki wants to discuss this matter too. Doug reported that all World Team, rosters have been verified except for two people. He discussed all of the leagues and players. He said that the Women’s leagues have a problem about challenges. Discussion followed about how to handle injuries. The matter about a request for a tree or a plaque for a member who passed away in 2003 was discussed. Donn said that we did not want any more benches. He said, when we build two courts, we will have the opportunity to decide about trees or plaques. Doug said that there will need to be approval for Lisa’ mixed doubles 7.0 team. The 7.0 team will play on Saturday from 12:30 to 2:30 p.m. The 8.0 team plays from 2:30 to 5 p.m. There should be no conflict. The teams will use three courts for six hours. Doug moved, seconded by Nira, that a 7.0 mixed doubles team, captained by Lisa Serrano, be approved to play on Saturdays from 12:30 to 2:30 p.m. The motion carried. Donn asked Doug to review the league rules that he prepared. The matter was tabled until the next Board meeting.

D. Social.

E. Premises. Diane Bailey. Diane said that the leaking faucet on the grounds needs fixed. Donn said that he will fix it. Donn said we have scheduled July 9 for Volunteers’ Day to honor those who have helped the Club as a volunteer. Diane will invite the volunteers to the luncheon on July 9 at noon at Marie Callender’s restaurant located at 70 th Street and Interstate 8 in La Mesa . All Board members are invited to attend.

5. PRESIDENT’S OBSERVATIONS AND CONCERNS . Donn said that it is requested that he report monthly on progress toward two new tennis courts. He is trying to arrange a time with Park & Recreation for review of plans and to get approval to proceed with the building of the two courts.

6. REPORT ON OUR WEBPAGE. Doug said that he is redoing the pictures of the pros and management.

7. DATE OF NEXT MEETING. The next meeting is set for Tuesday, July 15, 2008 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 6:12 p.m.

Respectfully submitted,

Nira E. Lipovsky
Assistant Secretary/Delegate at Large
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:05 p.m. at Lake Murray Tennis Club.

Present: Donn Goss (President), Marcus Serrano (Vice President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Nira Lipovsky (Delegate at Large), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro) and Kathy Emmerson (Manager).

Absent: Viki Wood (Past President) and Diane Bailey (Premises).

Guests: None.

2. CONSIDERATION OF THE APRIL 21, 2008 MINUTES. MOTION TO APPROVE. Marty moved (seconded by Marcus) that the Minutes of the

April 21, 2008 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR APRIL, 2008. Marty distributed copies of the Register Report 4/1/08 through 4/30/08 , the Balance Sheet for April 30, 2008 , Profit & Loss Budget vs. Actual—January through Current, 2008 and Profit & Loss YTD Comparison April 2008 and Jan – April 2008. He said that we have about $99,000 in the Money Market account. Marty discussed the financial activity for the month such as the payment to Emmo and paying Philip Pittman for the weed whacker. He said that we are paying the estimated taxes for next year. Marty also discussed the receipts from Don Bauza from the last social. Donn talked about the Budget and how we are doing. It was agreed that we are doing good and the Club is solvent. Marcus moved, seconded by Doug, to accept the Treasurer’s Report for April, 2008. The motion passed.

Change in meeting days. At this time in the meeting, Donn called for discussion regarding a change in Board meeting days. See No. 7. DATE OF NEXT MEETING below for this discussion.

4. REPORTS.

A. Head Pro. Len Packard. Len said that he is busy teaching and that Karen plans to do a summer camp. He said that he called Park & Rec and talked to Manny to get some contacts with the City. Manny gave him two names to contact to help us on getting approval for our court-building project. Manny told him to keep pushing on this and it should happen. This program pays for itself. Lisa said that we have been criticized for moving too slowly on club improvements. Donn said that he will do an update for the members on our progress with premises improvements.

B. Membership . Lisa Serrano. Lisa’s report that was e-mailed to the Board indicated that we have 441 members. As of May 19, we have 9 more members—7 singles, 1 junior and one upgraded couple for a total of 449. Lisa said that the website is helping attract new members. There was discussion regarding the Helix South club. They are apparently turning away adults and hoping to attract juniors. Parkway is closing. Lisa said that the newsletter will be done on the Memorial Day weekend. The ballot will be included. The deadline for information for the newsletter is May 27. This is a week away. Publication is planned for early June. There was discussion about a request to plant a memorial tree. This was tabled for the next meeting.

C. Leagues and Tournaments. Doug Goodall. Doug said that he has sent Team Rules to the team captains. He will post a copy on the Bulletin Board.

D. Social. Donald Bauza. Don has resigned the Social Chair due to illness. Lisa is attempting to get someone for this chair whose name can be placed on the ballot.

E. Premises. Diane Bailey. Diane was absent because of work commitments.

5. PRESIDENT’S OBSERVATIONS AND CONCERNS .

Donn expressed concerns about World Team Tennis and problems with the rules. He said that he checked and discovered that the alleged impropriety may be a violation of World Team Tennis Rules. The matter has been disclosed fully to league administration and that administration will decide what the policy is. Donn’s determination is that the Club has no business in review of league rules and policy. It is further his determination that the matter is being handled in an open and fair manner and that no charge of foul play can be sustained. The Board agreed that this would not be an agenda item at this time.

Another concern of the President was the posting of proposed team rosters, and that Doug may not have followed the stated procedure. Doug said that he did post his team’s roster early, but that the Coyotes had signed up on his roster. The Coyotes were confused and accidentally threw away the roster sheet. The Board accepted Doug’s explanation as to what had happened.

6. REPORT ON OUR WEBPAGE. Doug said that he is updating the information on the pros. He will do a tennis recap for Emmo and an update of Emmo employees. In addition, he will update the President’s message.

7. DATE OF NEXT MEETING. Donn said that we will have to change the meeting day because of Lisa’s request. Her e-mail of May 15 indicates “Doug and I are no longer on the same WTT team so we will never be available together for board meetings on Mondays beginning in June. The only weeknights without league conflicts are Tuesdays or Fridays.” As Tuesday seems to be the best day for Board meetings, it was agreed to meet on the third Tuesday of the month. The next meeting is set for Tuesday, June 17, 2008 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 5:55 p.m.

 Respectfully submitted,

Nira E. Lipovsky
Assistant Secretary/Delegate at Large
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. Following Nira’s arrival, President Donn Goss called the meeting to order at 5:05 p.m. at Lake Murray Tennis Club.

Present: Donn Goss (President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Nira Lipovsky (Delegate at Large), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro) and Kathy Emmerson (Manager).

Absent: Viki Wood (Past President), Marcus Serrano (Vice President), Diane Bailey (Premises) and Donald Bauza (Social).

Guests: None.

2. CONSIDERATION OF THE MARCH 17, 2008 MINUTES. MOTION TO APPROVE. Corrections were made to the March Minutes pursuant to e-mails from Lisa and Doug. Doug moved (seconded by Lisa) that the corrected Minutes of the

March 17, 2008 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR MARCH, 2008. Marty indicated that Viki could not give him some information as her printer did not work. He also said that Viki is working on getting our tax information. He distributed copies of the Register Report 3/1/08 – 3/31/08. Marty discussed the Register Report. He said that the Register does not show a transfer of $35,000. We also made a payment to Emmo for the first quarter. Donn asked if our checking account balance is big enough to handle expenses, and Marty indicated that there is enough in checking to handle anticipated expenses. Doug moved, seconded by Lisa, to accept the Treasurer’s Report for March, 2008. The motion passed.

4. REPORTS.

A. Head Pro. Len Packard. Len said that he has no news to report. He asked if Karen had handed anything in regarding summer camp. He also inquired as to how Karen should pay her fees to the Club. Marty said that the rule is that the pros are to pay their fees monthly.

B. Membership . Lisa Serrano. Lisa said that her report was e-mailed to the Board on March 31. The report indicated that we have achieved 91% of memberships. Since then, we have added 13 new members, for a total of 439 and 94% of 2007 memberships.

C. Leagues and Tournaments. Doug Goodall. Doug said that there has been a request to allow a new 4.5 team with Sean Slaughter as captain. Sean said that there are too many people on the established team now, so they are forming a new team. Potentially, in the fall, we may have three teams at the 4.5 level. Doug indicated that this will not cause any problems. There was some discussion about teams that drop out and whether they will have to reapply. Donn said that Doug has the authority to keep things in place and to handle matters such as this. Doug made the motion, seconded by Marty, authorizing an additional 4.5 team,with Sean Slaughter as the captain, for summer 2008 and the spring of 2009. The motion passed. Doug commented that two leagues—3.5 and 4.0 have begun. A player on the 3.5 team has not joined and has been informed that he cannot play until he joins. He said that the court requisition for the 3.5 level for summer has been made.

D. Social. Donald Bauza. Don was absent. He has resigned the Social Chair due to illness.

E. Premises. Diane Bailey.Grounds. Diane was absent as she is working at her day job.

5. PRESIDENT’S OBSERVATIONS AND CONCERNS .

Donn said that we have a new problem. The Park & Recreation Department has a big turnover of their people. They don’t know who can approve our plans for the new courts because of this. Donn said that he cannot find the people to help us at this time. Len said that he will call someone he knows who works for the City and see if they can give us some help on locating a civil engineer. Donn said he has already talked with Ben Press. He said we need to do something as soon as possible because the construction costs keep going up.

Donn said that the day passes did not get delivered to Lewis Middle School .

7. DATE OF NEXT MEETING. The next meeting is set for Monday, May 19, 2008 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 5:55 p.m.

Respectfully submitted,

Nira E. Lipovsky
Assistant Secretary/Delegate at Large
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:08 p.m. at Lake Murray Tennis Club.

Present: Donn Goss (President), Marcus Serrano (Vice President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Nira Lipovsky (Delegate at Large), Douglas Goodall (Leagues and Tournaments), Diane Bailey (Premises), Donald Bauza (Social), Len Packard (Head Pro) and Kathy Emmerson (Manager).

Absent: Viki Wood (Past President).

Guests: None.

2. CONSIDERATION OF THE FEBRUARY 18, 2008 MINUTES. MOTION TO APPROVE. Marcus moved (seconded by Diane) that the Minutes of the

February 18, 2008 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR FEBRUARY, 2008. Marty distributed copies of the Treasurer’s Report: Balance Sheet for Feb 29, 08, Profit & Loss Budget vs. Actual Jan. through Current, 2008, Profit & Loss YTD Comparison and Register Report 2/1/08 – 2/28/08. Marty said that the Register Report indicates a transfer of $16,000 to NICU Money Market Account. Donn was reimbursed $1,340.42 for the couch and table for the clubhouse. We had a total inflow of $9,164.84 and total outflow of $26,039 for a net total of minus $16,874.16. In the future, Marty requested that he receive bills ahead of time, so he can do the reimbursements. He also does not like the online voting, because there is not enough discussion. Donn said that Doug, with the approval of the people who voted online, determined that a new team can play on Sunday. Discussion followed. Doug said we did this because there was not enough time to do it any other way. Marty said that the $35,000 CD does not show up on the financial reports. There was discussion regarding the mowing of the lawn as the grass is getting higher. Approval of New Budget from January to December 2008. It was estimated that we will have an increase in income of $3,250. Expenses are up from $15,310 in 2007 to $18,010 for 2008. Supplies are up from $750 to $900. The website goes from $200 to $800. Premises drops from $26,350 to $23,572. Lisa moved, seconded by Marcus, to approved the new Budget. The motion passed. Marty said that NICU has to have new signature cards signed every time you take out a new CD. Don moved, seconded by Doug, to accept the Treasurer’s Report for February, 2008. The motion passed.

4. REPORTS.

A. Head Pro. Len Packard. Len said that the kids’ ladder will be starting up after Easter. He has talked to the pros about getting their insurance coverage in place.

B. Membership . Lisa Serrano. Lisa said that her March 15 report was e-mailed to the Board. The report indicated that we have 413 memberships. Since then, we have added eight new members, for a total of 421. This is 90% of last year’s membership. Donn said that Lisa is doing a good job answering inquiries about the club’s policies and member’s concerns. Lisa said she will try to get more people involved in coming to the Club on Friday nights.

C. Leagues and Tournaments. Doug Goodall. Donn discussed Doug’s actions regarding approving the new team which was all handled by e-mails. Lisa moved, seconded by Marcus, to ratify the approval of the new team to play on Sunday morning. Discussion followed. Donn said that the matter was discussed with Kathy who said it was not a problem with her. Doug said it would not affect the Emmo tournament. Two courts will be used at 9 a.m. and a third added at 10 a.m. The above motion was voted on and approved. Doug said that this summer we will have three 3.5 World Team Tennis teams playing on Monday from 6 to 9 p.m. He said that we might bring in six new members from Helix. In order to accommodate the potential new members from Helix, Doug requested approval of a new 3.5 World Team Tennis team, playing on Monday from 6 to 9 p.m. Kathy approved the formation of this team. They (the potential Helix members) also wanted to bring in a Women’s League team. Kathy okayed this team, as well, playing on Wednesdays from 9 a.m. to 12 noon . Kathy said that we cannot take any more teams after this. There was discussion as to whether we have enough courts for teams. Doug said that this is not changing anything as to courts. Doug moved, seconded by Don, to approve the following teams: a new 3.5 World Team Tennis team, playing on Monday from 6 to 9 p.m. and a new 3.0 women’s team with six potential new members from Helix. They will play on Wednesday from 9 a.m. to 12 noon . The motion passed. The Board approved the formation of both teams to accommodate the members. It was agreed that both teams will abide by the LMTC rules .

D. Social. Donald Bauza. Donn said that he forgot the box of chocolates for Don to acknowledge the good job he did on the last social. Don said that he is back now after taking a break from things. He said that the social grossed $380 and netted $100. We did good on the raffle. We had a turnout of 24 people from the Tennis Exchange. He complimented Len on the good job that he did. Some people had to sit out but only for one time. We had enough food. Nira commented that it was nice to have Don’s family helping. We may have to get some tables as Emmo was using their tables. We used nine cans of balls. Don thanked everyone for attending. He commented on the good job that Bob Beedle does. It was agreed that this was a successful social.

E. Premises. Diane Bailey.Grounds. Diane said that there were seven people at the first work session. They did a good job on the grounds. She said that she talked to people that came to play tennis about helping with the work. The next work session is scheduled for Saturday, April 5. Clubhouse. Aleta Whitaker walked in and was applauded for the good job she has done on the clubhouse. The clubhouse looks fabulous. Everyone who worked on the renovation deserves a great big hand.

5. PRESIDENT’S OBSERVATIONS AND CONCERNS .

A. We need to select a nomination committee for the June elections. Do we have volunteers for the job? Note: Bylaws require that Marty must be replaced as Treasurer. Nira has, for this year, not held the position of secretary so could be a candidate for that position again. Marcus said that he would consider being a candidate. Nira said she will give the Secretary’s job some thought. Donn said that it would be a conflict for Viki to be Treasurer. There was discussion regarding Don running for Treasurer, with Marty to assist him. Don agreed to running for the Treasurer’s position, with Marty assisting him. Diane agreed to run for the Premises Chair. Doug will run for Leagues and Tournaments. Viki will remain the Past President.

B. A review of our contract with our pros should begin.

6. REPORT ON WEB PAGE.

7. DATE OF NEXT MEETING. The next meeting is set for Monday, April 21, 2008 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 6:08 p.m.

Respectfully submitted, Nira E. Lipovsky
Assistant Secretary/Delegate at Large
Lake Murray Tennis Club

1. CALL TO ORDER, ESTABLISH QUORUM. President Donn Goss called the meeting to order at 5:00 p.m. at Lake Murray Tennis Club.

Present: Donn Goss (President), Marcus Serrano (Vice President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Nira Lipovsky (Delegate at Large), Douglas Goodall (Leagues and Tournaments), Diane Bailey (Premises), Donald Bauza (Social), Len Packard (Head Pro) and Kathy Emmerson (Manager).

Absent: Viki Wood (Past President).

Guests: None.

2. CONSIDERATION OF THE JANUARY 14, 2008 MINUTES. MOTION TO APPROVE. Marty moved (seconded by Diane) that the Minutes of the January 14, 2008 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR JANUARY, 2008. Marty distributed copies of the Treasurer’s Report: Balance Sheet for Dec. 31, 07, Profit & Loss Jan – Dec 07, Profit & Loss Budget vs. Actual Jan. through Dec., 2007, Profit & Loss Budget vs. Actual January through Current, 2008, Balance Sheet Jan 31, 08 and Register Report 1/1/08 – 1/31/08 The Register Report indicates a total inflow of $68,254.10 and total outflow of $12,507.42 for a net total of $55,756.68 There was comment by Donn and Marty regarding the financial reports. The Balance Sheet for Jan. 31, 08 reflects total Liabilities of $32,700 and total Equity of $139,812.16. The total checking/savings on the Balance Sheet of Jan. 31, 08 is $226,157.99. The Club ended 2007 with a net income of $18,382.15. Note: This discussion took place during the Membership Report. Marty discussed what he had found out about CD rates. One financial institution is paying 3.25% on a CD now. North Island ’s rate is 2.75%. Insurance on the CD stops at $100,000. It was agreed to stay with North Island as we wish to establish a working relationship with them for possible future needs. Marty reminded Donn that he needs to go to the Bank and sign a signature card so he can sign checks. Marty discussed how he would like to receive the money from the pros that they receive from tournaments. Don moved, seconded by Doug, that the Treasurer’s Report for January, 2008 be accepted. The motion passed.

4. REPORTS.

A. Head Pro. Len Packard. Len said that he has given Lisa a list of things that he does to benefit the Club, and he read through that list. Karen has presented her list to Lisa, and the other pros are to hand in their lists also. Len said that the junior ladder will start soon. Kathy Jaffe, a tennis parent, has volunteered to handle the ladder since Karen does not have the time to do it. Len talked about the junior tournament and the various divisions for juniors to enter. Len has taken care of his insurance coverage, and he will make sure that the pros get their policies and that they get reimbursed for them.

B. Membership . Lisa Serrano. Lisa’s report was e-mailed to the Board. Lisa said that we now have 407 memberships. This is 87% of last year’s membership. She said she contacted members of 2005 and 2006 by e-mail and explained the 24-month rule, and they seemed to accept this. Late Fees. There was some discussion about late fees. Donn said that, come January 1, everybody should have paid their membership fees. There was more discussion about members standing when they need to pay and the late fee. It was agreed that the new system is working well. Website. Lisa said that Matchfinder is working well. It was agreed that we will not print the roster, as we had been doing in the past, anymore because the cost is prohibitive. Members have an up-to-date website where they can go for their information. However, not everyone uses a computer. It was agreed that we can take the PDF file of members’ information and send this to Kinkos. Kinkos can then print copies of the roster for those who don’t have access to the website. This should be a small expenditure compared with the $600 which we have been paying to print the rosters. Newsletter. Lisa said that the March Newsletter deadline to publish is March 15. There was discussion about a deadline for receiving materials for the Newsletter. This Newsletter is not mailed out but is picked up in the clubhouse by the members. Donn said that the June Newsletter contains the election ballot. Doug said he can put the league schedules in the March Newsletter.

C. Leagues and Tournaments. Doug Goodall. Doug said that Debi Adcock is starting a women’s team to play on Thursdays in April. There will be two singles and three doubles teams and this will require three courts.

D. Social. Donald Bauza. Don said that the next social is set for Saturday, February 23 starting at 12 noon . If it rains, we may e-mail people regarding the weather and rescheduling the social. Len suggested that we allow ample time for this. We have 23 people signed up at present. The food will include sausage, burgers, dogs and side dishes. Don said that he can hold off on getting the food until we are pretty certain whether we will have rain or not. Don said that Len will be organizing tennis play, and Bob Beedle will be doing the food preparation. Kathy said that the Tennis Exchange was supposed to be here on the 23 rd. She told them about the social and hopes that some of them come to it.

E. Premises. Diane Bailey. Diane asked the question—Who is mowing the lawn? There is no one right now to mow the lawn, but we are attempting to find someone. There is still a water leak which has been there for quite some time. It’s hard to believe that the City has not handled this problem since we are told to conserve water because of a shortage. (Len left the meeting at 6 p.m. to teach lessons.) Diane said that she is proposing to have a work day on the first Saturday of the month from 7 to 11 a.m. People can come for an hour or two to help. She will post a flyer at the Club and have a sign up sheet there. Lisa will send this information out to the members. Diane said that she donated a mower that is in working condition.

F. Management. Dan and Kathy Emerson. Courts. Kathy said that the courts have sand and other debris that has washed up on them from the recent rains. Kathy spoke with Cory about this. He said that the water level is high and, when it rains, it causes a problem on the courts. Kathy said that she sweeps them every morning. She requested that we purchase a blower for court maintenance. Doug said that he will call Grossmont College to check on what kind of a blower they have. We will need to get an estimate of the prices of blowers. It was agreed to deal with the blower issue via e-mail. Donn asked Kathy to e-mail a request to the Board after researching the cost and what she believes we will need. We will try to resolve this by the end of the week. Kathy next discussed the problems with the water fountains. Donn has done some repair on the water fountain on Court 5. The spigot is broken on the fountain on Court 1. The water fountain by Court 10 had a fire, so we need to get an electrician to handle this. Kathy will contact Ideal Plumbing. Clubhouse Renovation. Thank you, Donn, Sean and Aleta. Kathy thanked Donn for all he has done for the clubhouse remodeling. Sean also has done lots of work on this too and Kathy commended him. Kathy said that Aleta deserves much thanks for the work she has done on the clubhouse renovation. Her decorating help and expertise has turned a very bad and depressing-looking place into a place of beauty. There was discussion about new furniture for the clubhouse. Donn said that we will be getting a TV for the clubhouse. Marty said that now is the time to make budget requests. It was agreed that an LCD would be the best TV for the clubhouse as we have a glare issue. It was agreed that Marcus will contact Aleta about getting together and going to the Navy Exchange to look at what they have in the way of furniture and a TV. There is no tax when things are purchased at the Exchange. The new TV would have to have a dish hookup. Ball Machine. The ball machine broke down. Kathy contacted the company about the warranty and things were handled over the phone with the representative. They will send the control panel and also a motor. However, it turned out to be a bad control panel and the motor will be returned. Pot Hole. Members are upset about the pot hole by the entrance gate. It is the City’s responsibility. We will not be getting any help on this from Manny. We also received a complaint from members regarding bricks that were sticking up on the walkway. Donn said this will be taken care of when we do the renovation on the walkway. Thank You to the Treasurer and Minutes Taker. Donn extended his thanks to Marty for the marvelous job he has done with the financials. He also said he appreciates the work Nira has done with the Minutes. He gave both Marty and Nira a box of See’s chocolates. Guest Passes. Donn received a request from Lewis Middle School for gift certificates, tickets or something that can be given out as a prize at their Mardi Gras. It was agree that we will give them four guest passes to the Club.

5. PRESIDENT’S OBSERVATIONS AND CONCERNS .

A. Renovation of clubhouse is complete except for furnishing. Should furnishing include a television? Should we pole the membership for their wants? Note: This was discussed in the Manager’s Report.

B. Next month we will need to select a nomination committee for June elections. Do we have volunteers for the job? Please think of suggestions for officers. Note, bylaws require that Marty must be replaced as Treasurer. Nira has for this year not held the position of secretary so could be a candidate for that position again. Donn said that he is putting together a list of candidates for possible Board members. He wants to be on time this year and not like last year where we were late. We will need a nominating committee. The President, Vice President, Secretary and Treasurer are limited to two-year terms by the bylaws. Note: Some of this was discussed in the Membership Report.

C. A review of our contract with our pros should begin next month.

D. A personal reconsideration of club concerns for late membership payments causes me to propose reconsideration. I suggest that memberships run out December 31 of each year. January 1 a club patron plays as a member, having paid for that year’s membership, or as a public user paying for the day use. This requires no late membership fee only immediate payment for immediate use. The initiation fee allows the initiate two years from his last membership year to become a member for a yearly fee. Note: A discussion regarding this matter took place during the Membership Report.

6. REPORT ON WEB PAGE. Note: This was discussed in the Membership Report.

7. DATE OF NEXT MEETING. The next meeting is set for Monday, March 17, 2008 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 6:30 p.m.

Respectfully submitted,

Nira E. Lipovsky
Assistant Secretary/Delegate at Large
Lake Murray Tennis Club

MINUTES OF LAKE MURRAY TENNIS CLUB BOARD MEETING,
JANUARY 14, 2008

Present: Donn Goss (President), Marcus Serrano (Vice President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Nira Lipovsky (Delegate at Large), Douglas Goodall (Leagues and Tournaments), Diane Bailey (Premises), Donald Bauza (Social), Len Packard (Head Pro) and Kathy Emmerson (Manager).

Absent: Viki Wood (Past President).

Guests: None.

2. CONSIDERATION OF THE DECEMBER 10, 2007 MINUTES. MOTION TO APPROVE. Marcus moved (seconded by Diane) that the Minutes of the December 10, 2007 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR DECEMBER. Marty distributed copies of the Treasurer’s Report: Balance Sheet for Nov. 30, 07, Profit & Loss YTD Comparison, Profit & Loss Budget vs. Actual January through November, 2007 and Register Report 12/1/07 – 12/31/07. He said that Viki has been on vacation so he has no information from her. The total income was $2,882.16 and expenses were $6,892.17. Marty said that none of the income is dues. The tennis pros receipts are included. The Balance Sheet for November 30, 2007 reflects total Liabilities of $31,590 and total Equity of $141,634.78. The twelve-month CD was rolled over to a six-month CD. The other six-month CD has rolled over. At this time, Viki and Marty have authority to sign checks. Lisa moved, seconded by Don, that the Treasurer’s Report for December, 2007 be accepted. The motion passed.

4. REPORTS.

A. Head Pro. Len Packard. Len said that both LMTC Junior teams winners in the Southern California Tournament in Palm Springs. He has a plaque to give to the Club. Donn thinks we should post some recognition of this accomplishment at the Club. Doug said he located something for a bulletin board for the outside. We can take the old one down and replace it. The cost is about $300. Donn praised Len for all his good efforts with the kids’ teams. Donn asked Len to supply some pictures to be put up at the Club. Len said that Karen will come up with a picture display and something to put on the website too. Len said that there will be a junior tournament on Saturday, February 9 from 11 a.m. to 6 or 7 p.m. They will use six courts. The tournament will be held twice a year. The 18-year-old division will play in the morning and the younger kids will play in the afternoon. Len will get Doug’s permission for the tournament. One league is finishing up and the next league will begin in about three weeks to a month.

B. Leagues and Tournaments. Doug Goodall. Doug said that there was nothing new to report.

C. Membership . Lisa Serrano. Lisa distributed the January 13, 2008 Membership Report and a 2007 Membership Report with a break down of members as to various categories. Kathy said that she was concerned about not having enough information in some cases. Lisa said we now have reached 66% of last year’s membership. She thinks the late fees are the driving force in getting members to pay their dues on time. There are now two rosters—a 2007 roster and a clean 2008 roster. There are five new junior members and one adult for January. Lisa said that she sent out three letters to members concerning their dues. She discussed the content of the letters. Except for new members, there is no proration on dues. Donn passed out a memo from him regarding Club membership. He wants this put in the file for the membership chairman. The bylaws cover the two-year rule. Membership has responsibility and that is why we pay annual dues. Discussion followed. Marcus moved, seconded by Doug, that new members pay an initiation fee and dues for the first year. Members may skip one year, but the second year they pay $165 plus a late fee after the cut off date. If you pay before the cut off date, no late fee is charged. The motion passed. Diane asked for a copy of the bylaws. Lisa gave Kathy a prorated schedule for 2008. Employees of the Club get an honorary membership. Donn suggested giving honorary members a number with a number after it to distinguish them from regular members. There was some discussion about couple memberships and how that is determined. The couples live at the same household. Lisa gave Kathy and Len a list of the junior members. Junior memberships are different in the way they are handled. Kathy asked how to handle things at the front desk. The front desk is to collect a $5 guest fee if the member did not pay their dues, and they are to collect a late fee if the member is paying their dues late. Doug moved that, for this year only, we extend the late fee date to January 31 and the member must pay a guest fee. There was no second for this motion. Marty suggested that, in the future, we have a committee to work on these matters to save time.

D. Social. Donald Bauza. Don asked if we want new people to come to the social. Discussion followed. Don announced that the next social will be held on Saturday, February 23. It will have a Valentine’s Day theme even though it will take place after that holiday. He will invite the Junior ROTC from Patrick Henry by contacting the officer in charge of the ROTC group. He plans to have dancing, and he discussed different ideas for the social. Donn said that he would like to have a social when we pour the slab for the new courts. He said this should be happening in March or April. Donn wants a mixer for our own people for the next social. Doug believes we should not promote the Club since we don’t have room for our members now. Don said that we didn’t make money at the last social as we did not have a raffle, and there was some problem with people coming and not paying. Emmo and Len may give free lessons as a prize.

E. Premises. Diane Bailey. Diane asked about the type of support she will receive as Premises Chair. There is a budget for Premises of $500. We don’t have anyone now to mow the grass. Donn made a suggestion as to someone who might do the lawn mowing, if we have a lawn mower. Peter, Jim Park and Donn worked last week on the grounds. These men will help. We might have a work day. We could try sending an e-mail to the members asking for help. Donn suggested putting up a notice asking for people to sign up to help. We could provide coffee and donuts. Doug suggested a blower, which we are supposed to have. We should have an electric one that is easy to use. It was mentioned that the wood from the backboard needs to be removed.

F. Management. Dan and Kathy Emerson. Kathy said that the mail boxes are now on the wall in the back room.

5. Old Business.

• Website. Tommy arrived and wants pictures of the Board for the website. He took pictures of Diane and Donn. He now has pictures of all the Board members. Doug handed his proposal for the website to Donn. The proposal basically indicates that Doug will put two hours of work into the website each month for a fee of $50 per month for a total of $600 per year. The work will include making a contact roster (replacing the contact roster publication which costs $600 to print and is always out of date), matchfinder, current information and maintaining the website. Lisa made a motion to adopt the above proposal. The motion was seconded by Marcus. The motion passed with two members (Nira and Marty) abstaining. Donn will let Jim Herber know of the Board’s decision. Nira will send the Board Minutes to Doug for posting on the website.

6. New Business.

7. Date for next Board meeting. The next meeting is set for Monday, February 18, 2008 at 5:00 p.m. at the LMTC Clubhouse.

ADJOURNMENT. The meeting adjourned at 6:25 p.m.

Respectfully submitted,
Nira E. Lipovsky
Assistant Secretary/Delegate at Large
Lake Murray Tennis Club

MINUTES OF LAKE MURRAY TENNIS CLUB BOARD MEETING,
DECEMBER 10, 2007

1. CALL TO ORDER. President Donn Goss called the meeting to order at 5:10 p.m. at Lake Murray Tennis Club. Present: Donn Goss (President), Marcus Serrano (Vice President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Viki Wood (Past President), Nira Lipovsky (Delegate at Large), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro) and Kathy Emmerson (Manager). Absent: Rebecca (Becky) Meshna (Premises) and Donald Bauza (Social). Guests: None.

2. CONSIDERATION OF THE NOVEMBER 19, 2007 MINUTES. MOTION TO APPROVE. Viki moved (seconded by Marcus) that the Minutes of the November 19, 2007 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR NOVEMBER. Donn asked Marty when he will pay the Emmersons. Marty said the payment to Emmo will be made in January. Lisa asked Marty about the payment of $215 for the website. Marty will check on this and put it in the records for future information. Marty said that he is transferring money from the money market account when we need it to pay expenses. The CDs are maturing on December 13/14. They are for twelve months and six months. The third CD just rolled over. There was some discussion about the CDs. Donn asked how much money we have in the CDs. We will roll over the six-month CD and probably put the twelve-month CD in the money market account. Donn believes we should put both CDs in six-month accounts. We will have to open a new six-month CD. We will use the cash from renewals to pay current expenses. Marty said that Donn has to go to the Bank to show his ID and sign a signature card.

4. REPORTS.

A. Head Pro. Len Packard. Len said that the tournament had to be postponed to the 12th and 13th of January, 2008. The tournament officials refunded the money to the players. The Junior tournament for boys will be held the second or third week in February from 11 a.m. to 6 p.m.

B. Leagues and Tournaments. Doug. Doug said that there was nothing new to report. Donn asked if we have had any more sign up activity. Viki reported that the Women’s A team came in third. Viki moved, seconded by Marty, that we approve the Junior tournament in February. The motion passed. There was some discussion about teams posting notices for thirty (30) days for leagues. It was agreed that Doug is doing a great job getting teams to comply with the rules.

C. Membership. Lisa Serrano. Lisa sent her membership report by e-mail.

D. Social. Donald Bauza. Don was absent. Donn talked about having an event when we pour the concrete for the courts.

E. Premises. Rebecca (Becky) Meshna. Donn said that Becky called and said she will not be here for the next couple of months and needs to be replaced. He said that we will ask Diane Bailey if she can fill in for Becky. Donn said that he had a meeting scheduled with the tennis court builder for last Friday but it rained. They will meet Wednesday of this week. He will talk about the walkway with him. He said the bathroom should be done the end of this week. Marty inquired if the City has been notified yet about the rate changes at the Club. Donn said he has not done this yet but is working on it.

F. Management. Dan and Kathy Emerson.  Courts. Kathy said that there are new squeegees on the courts. The gates will be locked this week. Clubhouse. Aleta Whitaker will touch up the new bathroom and decorate the second bathroom. Court Closure. LMTC will close at noon on Christmas Eve and New Year’s eve and will be closed all day on Christmas and New Year’s.

5. Old Business. • Newsletter. Donn thanked Lisa and Marcus for their good work on the newsletter and for getting it out in such a timely fashion.

6. New Business. • Website. Lisa talked about the website and the cost of maintaining it.

7. Date for next Board meeting. The next meeting is set for Monday, January 21, 2008 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 5:55 p.m. President Donn wished the Board very Happy Holidays.

Respectfully submitted,

Nira E. Lipovsky Assistant Secretary/Delegate at Large Lake Murray Tennis Club

MINUTES OF LAKE MURRAY TENNIS CLUB BOARD MEETING,
NOVEMBER 19, 2007

1. CALL TO ORDER. President Donn Goss called the meeting to order at 5:05 p.m. at Lake Murray Tennis Club. Present: Donn Goss (President), Marcus Serrano (Vice President), Lisa Serrano (Secretary/Membership), Viki Wood (Past President), Nira Lipovsky (Delegate at Large), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro) and Kathy Emmerson (Manager). Absent: Marty Sterling (Treasurer), Rebecca (Becky) Meshna (Premises) and Donald Bauza (Social). Guests: None.

2. CONSIDERATION OF THE OCTOBER 15, 2007 MINUTES. MOTION TO APPROVE. Viki moved (seconded by Marcus) that the Minutes of the October 15, 2007 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR OCTOBER. Viki distributed the financials for October. She said that, in Marty’s absence, she did not have the check register sheet. Discussion followed about the financials. The Money Market account rate may have dropped in value. Viki said that we are under $1,000 for everything for the new bathroom. The next bathroom should cost about the same. The recarpeting will cost approximately $1,400. Kathy showed a sample of the carpet. Donn said that he wants approval to spent $1,200 for new couches for the clubhouse. Viki said that we had approval for $2,500 last year for the carpet. Viki moved to take $2,500 that we approved last year for the carpet, and use the remainder for redecorating, such as furniture and other refurbishing. Lisa seconded the Motion. The motion passed. MOTION TO ACCEPT FINANCIALS. Marcus moved, seconded by Doug, to accept the financials.

4. REPORTS.

A. Head Pro. Len Packard. Len said that the two junior teams are undefeated right now. On December 8th and 9th they will be going to Palm Springs to play. The twelve and under are co-ed and the over twelve through eighteen are boys. They will go on to Tucson, AZ if they win. Donn said that he wants this information on the sandwich board. Len said that Karen is back teaching on the courts now.

B. Leagues and Tournaments. Doug. Doug said that there are issues with World Team where they are having trouble getting started on time. He does not know why they are late starting. Donn asked Kathy how this should be handled. Sean spoke to this problem, saying that our team gets here late. Play starts at 6:30 p.m. Donn thinks we need to get a notice out to the Captains that they need to start on time; that it is not in the contract for Sean to stay late. This has happened with more than one team. Kathy suggested that Doug compose a letter to handle the matter. The letter will be sent to all Lake Murray World Team Tennis members from Lake Murray Tennis Club. It was agreed that Doug will write the letter. We will not offer them the opportunity to stay and pay Sean for staying late. Marcus’ new 4.5 team is the second 4.5 team for LMTC. Donn said that he sees a problem in wanting to use nonclub members on the teams. There are not enough 4.5 women at LMTC wanting to play to support the team. It is suggested that we allow women to come in and pay to play at LMTC in order to have women for the 4.5 teams. The women would get a book of guest passes for $40. This matter of the guest passes will be reviewed at the end of the season. Donn thinks we should put an additional notice on the bulletin board about how this is being handled. There was discussion about tryouts. Doug moved, seconded by Lisa, to approve a new 4.5 World Team Tennis team at Lake Murray Tennis Club. The motion passed. Donn wants Marcus to write the rule to cover this matter. Doug said that a women’s league roster has to be in by December 12. At present, they don’t have enough women for the league teams so they will be doing round robins to take care of this matter.

C. Membership. Lisa Serrano. Lisa distributed her membership report. We have seven new memberships for November.

D. Social. Donald Bauza. Don was absent as he is out of the country on business.

E. Premises. Rebecca (Becky) Meshna. Becky was absent because of a work-related matter. Donn said that we are behind in working on the walkways. The fires complicated things with the contractors. He said that the clubhouse roof has a problem with leaking around the sides.

F. Management. Dan and Kathy Emerson. Courts. Kathy said that the courts were washed extra because of the fires. More lights were replaced by Curt of G Force, and he said this is normal. A member complained to a Board member about the conditions on Court 7. Grounds. Kathy said that there was one extra dumpster pick up this month. Bathroom Renovation. Kathy said that Marty paid the bill for the bathroom. Court Closure. LMTC was closed for a week during the fires. They will close at 4 p.m. on Thanksgiving Eve and all day on Thanksgiving. They swapped July 4th for this time off.

5. Old Business. A. Newsletter. Kathy said that, in the past, many people threw away the newsletter when they received it. Lisa needed information to put in the newsletter regarding late fees. She received this information from Sean. Marcus said that the newsletter will go out in the next two weeks.

6. New Business.

7. Date for next Board meeting. The next meeting is set for Monday, December 10, 2007 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 5:55 p.m.

Respectfully submitted,

Nira E. Lipovsky Assistant Secretary/Delegate at Large Lake Murray Tennis Club

MINUTES OF LAKE MURRAY TENNIS CLUB BOARD MEETING,
OCTOBER 15, 2007

1. CALL TO ORDER. President Donn Goss called the meeting to order at 5:10 p.m. at Lake Murray Tennis Club. Present: Donn Goss (President), Marcus Serrano (Vice President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Viki Wood (Past President), Nira Lipovsky (Delegate at Large), Rebecca (Becky) Meshna (Premises), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro) and Kathy Emmerson (Manager). Absent: Donald Bauza (Social). Guests: None.

2. CONSIDERATION OF THE SEPTEMBER 17, 2007 MINUTES. MOTION TO APPROVE. Correction: The Minutes should reflect that the meeting will begin at 5:00 p.m. Marty said that the Minutes should have Lisa’s name, indicating that they are from Nira at the direction of the Secretary, Lisa. Marty moved (seconded by Doug) that the Minutes of the September 17, 2007 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR SEPTEMBER. Viki said that the financials for September were distributed in the mailboxes on Friday. Donn asked if there were any problems such as overbudgeting. Viki said that we had made the adjustments last month. Discussion followed about the financials. Marty said that he took $4,500 out of the money market account. He said that in the next two months three CDs will be maturing. Donn said that he doesn’t want the money committed. Viki said we will pay the income tax on the interest and we have always paid something but we will pay more this year. Viki said she might look into a three-month CD or some other alternatives. Or we can do a savings account. Lisa asked if we have a time line. Donn said we don’t have one because we don’t have final approval. They are checking on what we will do to address the handicap access matter. We will make a bathroom available first. Next we will cut a walkway to meet the requirements. It will be about ten inches lower than it is now. This should begin in a week to ten days. Then we will get Park & Recreation to come out to see what we are doing. As soon as we have a commitment from them, we can bring construction people in to do the work. Donn will have a letter to the members in the December newsletter to let the members know what is happening. About the first of December, the newsletter should be ready. Viki said that we bring in $5,000 every month and will have $3,800 extra in December. CD No. 1 is in the amount of $31,311. CD No. 2 is in the amount of $31,106. CD No. 3 is in the amount of $41,650. The money market account is in the amount of $64,045. We can roll CD No. 1 and No. 2 into short term investments or into another money market account. Our Money Market account is paying 4% interest. Donn remarked that rain may slow our construction progress. MOTION TO ACCEPT FINANCIALS. Doug moved, seconded by Becky, to accept the September 2007 Treasurer’s Report. The motion passed.

4. REPORTS. A. Head Pro. Len Packard. Len said that the lessons are going well. He said that Karen will be back soon and will get the ladder going. The two junior teams are undefeated right now. They play five other teams from good clubs. B. Leagues and Tournaments. Doug. Doug said that the SATA Men’s team has a chance to go to the play offs. C. Membership. Lisa Serrano. Lisa did not have a report as there are no new members this month. D. Social. Donald Bauza. Don was absent. So far just ten people have signed up for the social. Marcus asked if we could do something in conjunction with the Tennis Exchange. Donn thought this is a good idea. Len said he is ready to help out at the social and will set up the tennis. He can do any format that we want to do. E. Premises. Rebecca (Becky) Meshna. Becky said that she has J.C. coming in to clean up the area. He is not to trim trees. He mowed the lawn. Donn will put up a notice asking for someone to mow the lawn. F. Management. Dan and Kathy Emerson. Courts. Kathy said that lights were replaced on Courts 7 and 10. She said that Curt from G Force said we are in a cycle now of replacing lights. Donn asked about painting. Kathy said that Curt can do this and cleaning too. Lisa asked about painting of the clubhouse. Donn discussed what needs to be done. Marcus asked about the plan for maintenance of the courts. Court 7 needs to be done soon. Viki asked if we want a plan to set aside money for the clubhouse and should this be built into the balance sheet. Donn said to indicate in the Minutes that we had a discussion about an on-going maintenance program for the clubhouse, and we are tabling the matter for the next meeting. Donn said that he might look for someone to do the work on the clubhouse. He said that the man who did the work on the storage shed and benches might do it. Grounds. Kathy said that the debris has been hauled away. Bathroom Renovation. Kathy said that the guys don’t like to use the second bathroom while the other one is being renovated. Social. Flyers have been posted for the social. Ball Machine. Kathy said that she has passes available—ten hours for $75. She hasn’t received any comments so far.

5. Old Business.

6. New Business. A. Newsletter. Renewal notices go out with the newsletter in December. There was a suggestion that we put a renewal application form on the website. Donn has received articles from Kathy and Len for the newsletter.

7. Date for next Board meeting. The next meeting is set for Monday, November 19, 2007 at 5:00 p.m. at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 5:55 p.m.

Respectfully submitted,

Nira E. Lipovsky Assistant Secretary/Delegate at Large

MINUTES OF LAKE MURRAY TENNIS CLUB BOARD MEETING
SEPTEMBER 17, 2007

1. CALL TO ORDER. President Donn Goss called the meeting to order at 5:30 p.m. at Lake Murray Tennis Club. Present: Donn Goss (President), Marcus Serrano (Vice President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Viki Wood (Past President), Nira Lipovsky (Delegate at Large), Rebecca (Becky) Meshna (Premises), Douglas Goodall (Leagues and Tournaments), Donald Bauza (Social), Len Packard (Head Pro) and Kathy Emmerson (Manager). Absent: None. Guests: None.

2. CONSIDERATION OF THE AUGUST 13, 2007 MINUTES. MOTION TO APPROVE. Viki moved (seconded by Marcus) that the Minutes of the August 13, 2007 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO ACCEPT FINANCIALS FOR AUGUST. • The financials for August were distributed by Marty and Viki. Donn commented that the balance in the Register went up by $176. Marty said that, since we are paying the bonus to Emmo quarterly and we are not getting membership dues, we don’t have enough operating money. We are paying a service charge to the bank because of the low balance. Viki pointed out that we are earning a good amount of interest on the CDs. It was agreed that, for September, we will take money from the money market account and will not do anything with the CDs now. • Marty said that at present he and Viki are the only ones who can write checks and we need to add some signers to the checking account. Marty moved, seconded by Marcus, that the President (Donn Goss), Treasurer (Marty Sterling), Vice President (Marcus Serrano) and the Past President (Viki Wood) be authorized to sign checks for the Club. The motion passed. Marty said that the bank will need a drivers license as ID and the secretary has to sign and verify that the above-referenced people are on the Board. Marty asked if the City has been notified of the new officers. Donn said that he will take care of this. • MOTION TO ACCEPT FINANCIALS. Doug moved, seconded by Viki, to accept the August 2007 Treasurer’s Report. The motion passed. • Proposed club budget adjustments for this fiscal year. Donn said that we need to move money around in the Budget. He explained what needs to be done. Marty moved, seconded by Lisa, that, in accordance with Viki’s report, the necessary changes be made to the Budget. The motion passed.

4. REPORTS. A. Head Pro. Len Packard. Len reported on the league for the juniors. He said that he will try to get one team playing at home and one away. Play will be on Sunday afternoon beginning at one and ending at three. There is a possibility that someone will need to play on Saturday. He said that Karen is running the girls team at Patrick Henry and it is impacting her teaching hours at present. B. Leagues and Tournaments. Doug. Doug reported that the 3.5 World Team problem just happened for one night. Carol Jory said we can still maintain the same teams. Kathy will request money from the non-paying members on the teams. C. Membership. Lisa Serrano. Lisa reported that we have three new members for September. For August, we had 12 additions (11 new members and one renewal). The renewal had to pay the entire amount. A new member can prorate the dues for the year but a renewal has to pay the entire amount. If you cannot play, you have two years to renew your membership without having to pay an initiation fee. Discussion followed about proration for existing members. Lisa said that we have 457 members, which is normal for the Club at this time of year. D. Social. Donald Bauza. Donald said that he is recovering from some recent surgery. He introduced himself to Donn and those on the Board who had not met him. He said that he had been working in Slovakia for five years. He has a wife and children. He asked the purpose of the Club socials, and it was agreed that the socials are for the purpose of recruiting new members. Donn said that he would like Don to be here on Tuesday nights and at the Friday night mixed doubles tennis, because we can get new members in this way. Don said that he will be meeting with Tom D’Amico for ideas regarding socials. Don would like to have an October Fest with brats and beer and maybe some appropriate music. He also suggested having a Halloween costume event for juniors. E. Premises. Rebecca (Becky) Meshna. Donn presented Becky with a gift for all that was accomplished last Saturday by her volunteers. It was agreed that things on the premises look much better. This was accomplished even though not that many volunteers showed up to help. JC will be helping Becky since the volunteer system is not working, and she wants to keep things looking attractive. F. Management. Dan and Kathy Emerson. Courts. Kathy said that she ordered a new court tray for Court 4. G Force replaced the lights on Court 9 and 10. This is the first time this has been done. They will get Court 5 tomorrow. Court 3 was replaced earlier. Grounds. Kathy left another message for Manny requesting to have the debris picked up. Miscellaneous. Ball Machine. Kathy said that she had been asked to come up with ball machine changes. She said she doesn’t see any changes in the rules. She recommends that the cost be kept the same and that a pack of tickets for five hours use of the ball machine be sold for $40 to members and $80 to nonmembers. Sean asked about guests and how much they pay. Nonmembers pay $20 per hour, which includes the guest fee. Donn said that he thinks we should sell books for ten hours to members and nonmembers can do five or ten hours. Should we sell to nonmembers? Doug moved, seconded by Marcus, that we offer members a book of hours to be used on the ball machine at a cost of $75 for ten hours. The motion passed. Kathy discussed her proposal for weekend hours which is to close the Club at 6 p.m. on Saturday and/or Sunday unless there is a reservation booked for later use of the courts. Donn suggested putting this on the Board outside the clubhouse indicating that we are accepting reservations until 7 p.m. and we will close at 6 p.m. if no reservations are made. Viki said that we can put it in the newsletter too. Donn said that we will publish a newsletter in December. He will be accepting news for the newsletter until the Board meeting next month.

5. Old Business.

6. New Business. A. Approve funds for renovation of clubhouse restrooms. Donn proposed renovating the restrooms and making them handicap accessible. Donn said the cost would be approximately $2,000 for the two restrooms. We would also add the new carpet requested by Emmo. B. Approve modification of handicap ramp and rails. Authorize getting bids for rework of club walk to courts. Donn said that a civil engineer came out to the Club and talked about how we can comply with the ADA requirements. The engineer proposed cutting out some of the walkway and then redoing the walkway so it would be low enough to allow handicap access and also narrowing the walkway and moving the bricks to accomplish this. C. Donn’s third proposal. Donn said that Park & Recreation has tacitly approved getting bids for the tennis courts. We don’t have enough funds to finish building the courts. Donn wants to do the grading, put the poles up for the fences and have the concrete slab put down so the members can see what is being done. We can then do fund raising. He wants to get this done by the end of December, if possible.

7. Date for next Board meeting. The next meeting is set for Monday, October 15, 2007 at 5:00 p.m. (instead of the old starting time of 5:30 p.m.) at the LMTC Clubhouse.

8. ADJOURNMENT. The meeting adjourned at 6:18 p.m.

Respectfully submitted,

Nira E. Lipovsky
Assistant Secretary/Delegate at Large Lake Murray Tennis Club

MINUTES OF LAKE MURRAY TENNIS CLUB BOARD MEETING
JULY 22, 2007

1. CALL TO ORDER/WELCOME TO NEW BOARD. President Donn Goss called the meeting to order at 4:10 p.m. at his home on Claremore Lane in Del Cerro. Donn asked everyone to arrive at 3:30 p.m. so that the new Board could meet each other prior to the meeting. In his memo to the Board sent by e-mail, Donn said he is hoping to develop a unified sense of purpose and direction and would like to develop a short mission statement for the year. The new Board consists of:

Donn Goss (President), Marcus Serrano (Vice President), Marty Sterling (Treasurer), Lisa Serrano (Secretary/Membership), Viki Wood (Past President), Nira Lipovsky (Delegate at Large), Rebecca (Becky) Meshna (Premises), Donald Bauza (Social), Douglas Goodall (Leagues and Tournaments), Len Packard (Head Pro) and Kathy Emmerson and Dan Emmerson (Manager).

Present: Donn Goss (President), Marty Sterling (Treasurer), Nira Lipovsky (Delegate at Large), Rebecca (Becky) Meshna (Premises), Lisa Serrano (Secretary/Membership), Viki Wood (Past President), and Len Packard (Head Pro). Absent: Marcus Serrano (Vice President), Donald Bauza (Social), Douglas Goodall (Leagues and Tournaments), and Kathy Emmerson and Dan Emmerson (Manager). Guest: None.

2. CONSIDERATION OF THE JUNE 25, 2007 MINUTES. MOTION TO APPROVE. Marty moved (seconded by Viki) that the Minutes of the June 25, 2007 Board meeting be approved. The motion passed.

3. TREASURER'S REPORT – CONSIDERATION TO APPROVE FINANCIALS FOR JUNE. Marty distributed the Register Report for 6/1/2007 through 6/30/2007. Marty said that he prepares the Register Report and gives it to Viki. Viki prepares the financials for the month. There was an explanation of the financials for the benefit of the new members. Marty pointed out that most of the information is from the previous month. Ball Machine. Donn said that we will keep up-to-date on how we are doing financially with the ball machine. Members can purchase six months use of the machine for $75. MOTION TO ACCEPT FINANCIALS. Marty moved, seconded by Viki, to accept the June 2007 Treasurer’s Report. The motion passed.

4. REPORTS. A. Head Pro. Len Packard. Len reported that tennis lessons are up for all of the teaching pros. This, of course, is good because it is bringing in more money for the Club. He talked about the junior tournament he will be holding in August. He will be using six courts and four courts will be open for members. Karen is making it mandatory that the Patrick Henry girls play in the tournament. B. Membership. Lisa Serrano. Lisa said that six people said that they were not on the roster. She said there seems to have been some loss of paperwork. She will look into these problems. Marty will check what he has received from Michael. Donn said to make a note in the Minutes that there is a problem in the completeness of the roster and that Lisa will report on it at the next meeting. Lisa said that she thinks she is caught up now. She has alphabetized the applications. She was given a binder with the membership history but it stopped in 2001 and starts again in 2006. Donn said that he does not think Lisa will get much fill in information from years past. Lisa distributed the Membership Report for June 2007, which indicates that we have 439 members. The report consists of two graphs. The first graph is a breakdown of singles, couples, family and junior members for the year. The second graph breaks down new and renewal memberships. Marty said that we should be getting more people joining the Club during the summer months as this is usually what occurs. Lisa talked about going outside of the Club to find players as she does not find enough people to play with in the Club. Viki said that the courts are impacted now and Len concurred that court usage is up. Viki asked Lisa if she has talked with Marty about the process for giving him the money that is received by her for memberships. C. Social. Donald Bauza. Donald was absent. D. Premises. Rebecca (Becky) Meshna. Becky said that she wants to know her duties as the Chair of the Premises Committee. Donn spoke with her about her duties. He said that she is in charge of the exterior premises. He suggested having work days about one day per week. She is to use the volunteers as she wants to accomplish her duties. Viki said that Premises has a small budget. There was discussion about J.C. Enrique who has been doing some of the work on the premises recently. E. President. Donn said that he wants to see a sense of togetherness as to where we want to go this year. He said that Nira indicated that she wants two new courts built. We are on City property, and they have been enforcing handicap regulations for the courts. Complying with these regulations would make the building of the courts more expensive. Three years ago the City provided lawn mowing, trash collection and cash was available to provide improvements for the Club. Now there is none of that available. Donn said that he handled the trash for awhile. Now we pay for trash collection. Viki said that we only have a three-year lease from the City. It used to be for five years. We will have to borrow money to build the new courts. We would have to have the new courts handicap accessible. The question was asked—can we grow membership without more courts? We are on hold for new courts, because we don’t have a financing plan. This Board will need to decide what to do. There was discussion about building new courts. There was discussion about sending e-mails to all members and having more information on the website, such as an event calendar. Donn wants to get more communication with the members. E. Management. Dan and Kathy Emerson. Kathy and Dan were absent.

6. Old Business.

7. New Business. A. Meetings, time and place. Donn asked about the meeting date. He said that we did not get the ballot out soon enough, so we did not have a meeting of the old and new boards. Nira said that she can meet pretty much any time. Her main concern is having a problem with planning trips and being out-of-town and not being able to attend meetings. Becky said that she does not like meeting on weekends and would prefer meeting at night. Two Wednesdays in the month are bad for her. She can meet at 5 p.m. Viki said that Monday is the best day or night for her. Marty indicated that Monday is good for him. Len teaches on Monday night but can give up teaching on a Monday night to attend the Board meetings. Emmo does not want meetings on weekends and evenings are okay with them. Lisa said that Friday is best for her. She can probably make meetings that begin at 5:30 p.m. Donn set the next meeting for Monday, August 20, at 5:30 p.m. at the LMTC Clubhouse. B. Calendar for club actions and events. C. Budget adjustments.

8. ADJOURNMENT. The meeting adjourned at 5:40 p.m.

Respectfully submitted,

Nira E. Lipovsky, Delegate-at-Large Lake Murray Tennis Club

MINUTES OF LAKE MURRAY TENNIS CLUB BOARD MEETING
 JUNE 25, 2007

1. CALL TO ORDER. President Viki Wood called the meeting to order at 1:35 p.m. at the Lake Murray Tennis Club. There was a quorum.
Present: Viki Wood (President), Jim Park (Vice President), Marty Sterling (Treasurer), Nira Lipovsky (Secretary), Tom D’Amico (Tom) (Social), Donn Goss (Premises), Michael Boyko (Membership), Tommy de Malignon (Tommy) (Past President), M.A. Hillier (Leagues and Tournaments), Kathy Emmerson (Manager) and Len Packard (Head Pro).
Absent: None.
Guest: None.

2. TAKE ATTENDANCE. ESTABLISH NEXT MEETING DATE. DATE OF NEXT BOARD MEETING. There was no date set for the next Board meeting.

3. CONSIDERATION OF THE MAY 14, 2007 MINUTES (read prior to meeting). San Carlos was misspelled (page 2—D. Premises—second line) and will be corrected. Page 3, E. Management/Ball Machine—5th line: The machine is being used seven to eight hours per day. It should be seven to eight hours per week and this will be corrected. MOTION TO APPROVE. Donn moved (seconded by M.A.) that the Minutes of the May 14, 2007 Board meeting be approved, with corrections. The motion passed.

4. TREASURER'S REPORT – CONSIDERATION TO APPROVE FINANCIALS FOR MAY. Viki said that the Treasurer’s Report and the financials were dropped off at the Club prior to the meeting.. MOTION TO ACCEPT FINANCIALS. Donn moved, seconded by M.A., to accept the May 2007 Treasurer’s Report. The motion passed.

5. REPORTS.

A. Head Pro. Len Packard. Len reported on the success of his two teams that were in the Southern California Sectionals. The twelve-year-olds made it to the finals and there were probably 90 teams in this age division. This was held at Carson all weekend. Len plans to hold a junior tournament on August 11 and 12. He checked out these dates with Emmo. The tournament players should consist of mostly girls who are trying out for the high school team. It will be open to everyone and will be a round robin format. Matches will start at 11 a.m.on Saturday and run until 6 p.m. Donn moved, seconded by Marty, to approve the use of six courts for the Junior Tournament for August 11 and 12 starting at 11 a.m. on Saturday until 6 p.m. The motion passed. Len said that lessons are going well. He said that, for about 98% of the time, they are able to fill lesson requests.

B. Membership. Michael Boyko. Michael said that he will mail the monthly reports to the Board tonight. He had some reports with him that he passed around to the Board. He said that there was one renewal, three new singles and four juniors for May. For June, there were two renewals and seven new memberships. On the second page of his report, he has listed people who paid in May and June. Viki thanked Michael for the good work. She also thanked Len for all he does for the Club. Viki said that the proposed raise in dues was posted in the clubhouse for thirty (30) days. She said that Paul Condon and John Dohner did not like the proposed raise in dues. They talked to Jim about it. Jim said that they did not like the process and said that there should have been more notification to the members that the Board was considering this. They asked if we are losing money and if the treasury is going down . Viki has documented that our expenses are going up. Jim told them we don’t have enough money to build new courts. They asked if we are turning any dirt. It would be easier if we had a date for going forward with the new courts. Gordon Seaburg did a survey awhile ago on what other clubs are charging for memberships. Viki said that she thinks they should have come to her with their concerns as the form that was posted indicated that they should contact Viki. There was discussion about how costs have gone up. Marty thinks that people did not see the notice. Tommy said that it is virtually impossible to contact all of the members and that we are a representative type of government. Donn proposed raising the dues by $10 for singles, $15 for couples and $20 for families. There would be no increase for juniors. After discussion, the motion by Donn was as follows: to increase the yearly dues--$10 for singles, $15 for couples and $15 for families. M.A. seconded the motion. Jim said that he thinks we should not present a dirty amendment to the Board with lots of unanswered questions. Are the increases comparable? Is it fair to all three categories? If we want to change it, should it be equitable to all three categories? The new rates will be effective on January 1, 2008. Six voted in favor of Donn’s proposal: Tommy, Nira, Tom, Donn, Michael and M.A. Jim and Marty abstained from voting. Initiation Fee. Michael moved that the Initiation Fee be raised for every new member by $10 beginning January 1, 2008. M.A. seconded the motion. Discussion followed. Tommy asked if anyone had checked with other clubs. Pacific Beach, Peninsula, Tierra Santa, University City might be similar to Lake Murray. Jim asked if the Emmerson’s have gotten any reaction on this matter. The Minutes should be e-mailed to Jim Herber for inclusion into the website. The Board voted unanimously to raise the Initiation Fee as proposed above. The City has to be notified of this as we must get their approval.

C. Social. Tom D’Amico. Tom reported on the June 10th social saying that it was a success. There was a good turnout from the members. He thanked all of the volunteers who helped out, especially Barbara and Bob Beedle. He said that Viki did a great job as the MC. Len, as usual, did an excellent job handling the tennis. He thanked Emmo for their prize donations. This will be the last event for Tom as Social Chairman.

D. Premises. Donn Goss. Donn said that the chief emphasis recently has been on thinning out the trees, and he thinks premises is in pretty good shape for the new people coming on the Board. We have estimates for court repairs and scheduled resurfacing of courts. Kathy said that the schedule is for every five years but sooner on some of the courts. It was done the summer of 2004. We are three years into it now. Donn said that maybe we should stagger the resurfacing. The new Board will handle this. Jim asked if the new maintenance group was hired for one time only. The budget for the maintenance is $1,600. Kathy said they had adjusted their bill and they now need guidance. They signed the volunteer release form. Mario wants to do the mowing. Viki will give J.C. Donn’s phone number.

E. President – Board Elections. Tommy has a draft of the Newsletter. He had some personal issues so he has not had the time for the Newsletter. He passed around the draft of the Newsletter. Ballots. Tommy said that Donald Bauza was running for two positions. Viki will call Donald about this. Lisa and Michael were running for Membership. There was discussion regarding couples running for Board offices. Viki said that we will be mailing out the ballots with the Newsletter. Tommy said he should have the ballots and the Newsletter by Friday. Donn suggested that we put a statement with the Newsletter/Ballot that the ballots will be counted on a certain date and that the ballots must be received by a certain date. Couples are allowed one vote.
E. Management. Dan and Kathy Emerson. Kathy said that J.C. Enrique is doing the grounds and he is doing a good job. Kathy talked about summer camp. She said that we need to revisit the ball machine as to problems . We made $585 in ball machine rents. The Minutes for May need to be changed to indicate ball machine usage as 7 to 8 hours per week and not per day. There was discussion regarding the ball machine money in the Treasurer’s Report. Len commented about the ball machine fees and the possibility of losing money. Tommy asked if, for the new Board, we could come up with how much rental money we have received. The report will only reflect through May. Viki said that the May income is reported in June as we are always a month behind. Jim said he wants a running tab of how much we are making. There will be an accounting at the next meeting regarding the ball machine as to how many memberships we have and how much money we have received.

6. Business continued from previous meeting. Newsletter. Tommy said that he has a Newsletter ready but it was not sent.

7. New Business.

8. Other business.

9. ADJOURNMENT. The meeting adjourned at 3:15 p.m.

Respectfully submitted,

Nira E. Lipovsky, Secretary